Event Coordinator (NYC / SF / Remote)

Position: Event Coordinator & Host
Location: NYC / San Francisco (with travel as required)
Employment Type: Full-time / Contract

Role Overview

We are seeking a highly organized, energetic, and professional Event Coordinator & Host to manage and host events across NYC, San Francisco, and virtually. This person will own event execution, guest experience, logistics coordination, and live hosting to ensure seamless events.

Key Responsibilities

Event Hosting & Guest Experience

• Host and moderate live events (in-person and virtual)

• Welcome guests, speakers, partners, and attendees

• Manage event flow, introductions, announcements, and Q&A sessions

• Create an engaging and professional event atmosphere

• Represent the company brand professionally

Event Coordination & Logistics

• Plan and execute events from preparation through completion

• Coordinate venues, vendors, catering, AV, seating, and event setup

• Manage attendee registrations and guest communications

• Prepare event timelines, run-of-show documents, and checklists

• Handle on-site troubleshooting and last-minute changes

Travel & Multi-City Events

• Travel to NYC, San Francisco, and other locations for events

• Coordinate travel schedules and event-related arrangements

• Work with internal teams and external partners during events

• Company covers approved travel, accommodation, and event-related expenses

Remote Event Management

• Host webinars, virtual events, and online sessions

• Coordinate virtual platforms, speakers, and attendee engagement

• Support online event production and follow-up activities

Qualifications

• 2–5+ years experience in event management, hosting, hospitality, or community/events roles

• Strong public speaking and presentation skills

• Excellent communication and interpersonal skills

• Ability to manage multiple tasks and deadlines

• Comfortable working independently during events

• Professional presence and strong attention to detail

• Experience with virtual event platforms preferred

Ideal Candidate

• Confident event host + strong operations mindset

• Comfortable traveling frequently

• Energetic, polished, and guest-focused

• Able to manage both planning and live execution