Editorial Assistant

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

We are currently seeking an Editorial Assistant to join our diverse and dynamic team. As an Editorial Assistant at ICON, you will play a key role in supporting the editorial process for scientific and clinical documents, ensuring that all materials meet high standards of clarity, accuracy, and compliance.

Database Management and Support

• Management and maintenance of internal and client databases including Knowledge Manager
• Regular interaction with client contacts across multiple therapeutic areas to help with tracking tasks as directed in addition to supporting the management of project status as may be required
• Helps support compliance activities of client project related materials as directed
• Reads, analyzes, and interprets scientific and technical journal and medical congress content at a basic level
• Proactively liaises with internal functional leads (both Scientific and Project Management) and clients on project-related matters as appropriate
• Communicates and collaborates effectively with others at all levels within the organization and externally with clients, authors, and others as directed/required
• Help manage and support technical and administrative functions for multiple, simultaneous projects of varied complexities
• Able to proactively determine the multiple tasks involved in a project or assignment and prioritize their completion

Editorial Assistance

• Contribute to literature searches (e.g., using PubMed, other online databases) and associated alerts that the ICON team provides to the client
• Assist with preparation of submission materials and submissions for manuscripts and abstracts to be submitted to scientific journals and medical congresses
• Research and download author guidelines from identified journal and congress websites to internal databases as needed (e.g. SharePoint)
• Assist with ad hoc projects as directed
• Help support maintenance of EndNote libraries to ensure accuracy and easy use across multiple resources

General Administrative

• Attend company, team, and department meetings, coming prepared to provide updates on the status of projects
• Record all project time in ICON’s time tracking system
• Maintain personal goals to document performance and job/career progress as required
• Complete all mandatory internal and external trainings
• Perform other duties as required or assigned

What you need

• Bachelor’s degree or higher required
  • Candidates with degrees in scientific and/or medical fields or in publishing preferred
  • Applicants who have recently obtained their degree are encouraged to apply
  • Applicants with prior relevant experience in a medical publications/medical communications agency preferred
• Understands general scientific, clinical, and technical concepts
• Demonstrable command of the English language (read, write, and speak) with strong grammar and proofreading skills
• Able to produce clear, substantive and effective written and oral communications
• Exceptional time management skills
• Strong critical thinking and problem-solving skills
• Ability to learn and gain proficiency with network directories/databases is required
• Proficiency with MS Office Suite and Acrobat Pro is required; SharePoint and EndNote proficiency preferred
• Familiarity with AMA, ICMJE, and GPP guidelines preferred

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Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply