ECM Senior Document Specialist
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AI Summary
The ECM Senior Document Specialist supports enterprise content management operations by performing document imaging, classification, and indexing activities to ensure accurate, timely, and efficient document retrieval. Serves as a resource to end users by resolving scanning and taxonomy-related issues while maintaining high standards of quality, accuracy, and service.
Responsibilities
Document Imaging & Processing
Perform daily scanning, indexing, and classification of documents based on established priorities
Prepare and stage incoming documents for processing in accordance with procedures
Operate data capture systems to accurately import and file documents within the retention system
Quality Control & Documentation
Maintain logs for issues, resolutions, and quality control tracking
Ensure accuracy, completeness, and consistency of document indexing and storage
Monitor scanning quality and take corrective actions as needed
End User Support & Communication
Communicate with end users to resolve scanning and document retrieval issues
Provide guidance on taxonomy, scanning processes, and system usage
Build effective working relationships to support service excellence
Workflow & Process Alignment
Stay current on taxonomy updates and adjust workflows accordingly
Ensure adherence to evolving procedures and operational standards
Support continuous improvement in document management processes
Team Support & Operational Flexibility
Assist team members and contribute to overall departmental workload as needed
Support cross-functional collaboration to achieve operational goals
Perform additional duties aligned with team and organizational needs
Qualifications
High School Diploma or equivalent required.
Minimum of two (2) years of relevant experience in document processing, records management, or a related operational environment.
Experience with document retention or document management systems preferred.
Prior experience within a financial services or banking environment preferred.
Demonstrated ability to work effectively in a fast-paced, production-oriented environment.
Strong attention to detail with a proven commitment to accuracy and quality.
Effective interpersonal and communication skills with the ability to collaborate across teams.
Ability to work independently with minimal supervision.
Strong technical aptitude and hand-eye coordination for operating document processing equipment.
Benefits
- Medical
- Dental
- Vision
- 401(k) Match
- Profit Sharing
- Paid Time Off
- 11 Holidays
- Tuition Reimbursement
- Free Parking throughout Tompkins Community Bank
- Employee Referrals
EEO Statement
Tompkins is committed to a policy of Equal Employment Opportunity ("EEO") with respect to all team members and applicants for employment and a work environment free from discrimination (including unlawful harassment) based on race, color, religion, sex, sexual orientation, transgender status, gender non-conformity, gender identity, gender expression, national origin, age, marital status, domestic violence victim status, disability, predisposing genetic characteristics, military or veteran status or status in any group protected by federal, state, or local law.
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Pay Range
USD $19.50 - USD $22.50 /Hr.
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