Creative Project & Operations Manager (Job ID: CHRRIC1)

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Creative Project & Operations Manager 💼

🆔 Job ID: CHRRIC1
🏢 Industry: Luxury Event Production & Design
📍 Location: LATAM preferred
🕒 Job Status: Full Time
⏰ Work Schedule: This varies due to the Project and the location of the Project globally.
💰 Salary: $8 - $12 per hour
🚀 Target Start Date: ASAP

Role Overview 📌

About the Client ✨

The client is a renowned event designer and producer celebrated for transforming spaces into immersive, high-end experiences. Often described as a "creative chameleon," the Founder has spent over 20 years building a luxury portfolio that spans international weddings, brand activations, and large-scale social galas.

The firm operates with a "theatre-first" mindset, viewing every event as a live production where every detail—from the lighting to the flow of hospitality—must be flawlessly executed. In addition to the event firm, the Founder is the Publisher and Editor-in-Chief of a high-end wedding magazine, showcasing a strong editorial eye and passion for storytelling. The Founder is a "Type A" creative: someone who possesses an uncompromising standard for excellence and organization but thrives on the magic of the big picture.

About the Role 🎭

The client is seeking a high-level Creative Project & Operations Manager to serve as the "glue" for an exponentially growing international event production firm. This is not a traditional entry-level virtual assistant role; we are looking for a sharp-shooting, proactive professional who possesses a deep appreciation for aesthetics, hospitality, and the "guest experience."

You will be responsible for translating the owner's high-level creative vision into organized, actionable project plans. From managing $2M+ event budgets to coordinating complex vendor logistics across the globe, you will ensure that the "paper trail" is as impeccable as the physical event production.

Key Responsibilities ✅

Project Management 📋

• Oversee the lifecycle of events using Aisle Planner CRM
• Track timelines, deliverables, and ensure nothing falls through the cracks

Budget Oversight 💰

• Assist in developing and tracking event budgets, ensuring financial accuracy across multiple high-end projects

Vendor Coordination 🤝

• Act as the primary point of contact for world-class vendors (florists, caterers, logistics), managing orders and ensuring alignment with the creative vision

Operational Optimization ⚙️

• Audit and improve current G Suite systems
• Bring ideas to the table to make operations "better or easier"

Client Communication 💬

• Support client updates and maintain the high standard of "emotional connection" and service that the Brand is known for

Creative Support 🎨

• Utilize the Adobe Suite to assist with design-related tasks and ensure all project documentation meets the company's aesthetic standards

Executive Support ✈️

• Manage travel logistics for projects (eventually) and support the coordination of a small, high-impact domestic team
 

Qualifications & Skills 🎯

Experience ✔️

• Previous experience in luxury events, weddings, hospitality, creative agencies, brand experiences, project management, or high-level executive support  is strongly preferred. Experience supporting creative founders, designers, or client-facing projects is highly valued.
 

Mindset 🌱

• We're looking for a long-term partner who takes ownership, thinks proactively, and thrives in a fast-paced, ever-changing environment.
 

The "Closet Organization" Standard 🗂️

• Someone who finds joy in order
• If your closet is organized by color, season, and type, you’ll fit right in
• Exceptional attention to detail and a "Type A" approach to digital filing
 

Creative & Aesthetic Sense ✨

• You have a strong appreciation for design, presentation, luxury experiences, and guest experience. You don't just manage tasks—you understand the vision behind them.
 

Organization & Execution ✨

• Highly detail-oriented with a natural ability to create order from complexity. You excel at managing timelines, workflows, and multiple moving parts without sacrificing quality.
 

Proactive Problem Solver 🧠

• Don’t wait for a "paper trail" to be handed to you—you create it
• Comfortable with ambiguity and can lead through the "weeds" of a project
 

Tech Savvy 💻

• Proficiency in G Suite and Adobe Suite is strongly preferred
• Experience with Aisle Planner or similar event CRMs is a major plus
 

Communication 🗣️

• Exceptional interpersonal skills with the ability to manage "good cop/bad cop" dynamics with vendors and partners