Creative Project Manager

About the Role

At Museum of Ice Cream, we exist to spark joy, create connection, and turn everyday moments into unforgettable experiences — while serving as the global champion of ice cream culture. From the brands and makers shaping the category to the communities that gather around it, MOIC sits at the center of a cultural movement built on nostalgia, creativity, and shared joy.

As we continue to grow, we are looking for a Creative PM to help bring structure, momentum, and timeline management to our creative projects. This role sits at the intersection of big imagination and meticulous execution — perfect for an experienced freelancer who knows how to hit the ground running and make an immediate impact.

What You'll Do

Creative Production & Project Leadership

• Own the end-to-end lifecycle of creative projects across campaigns and marketing channels, from brief through to final delivery.
• Build and maintain production timelines and project plans, keeping every stakeholder aligned on what's happening and when.
• Translate creative concepts into actionable workstreams without losing the vision.
• Support the SVP of Marketing & Brand Director with kick-off meetings, creative reviews, and production check-ins.
• Manage multiple concurrent projects simultaneously across your contracted hours.

Process & Workflow Management

• Champion creative process standards — ensuring briefs are clear, feedback loops are tight, and nothing goes into production without the right approvals.
• Own and maintain Asana boards, workflows, and templates so the creative team stays focused on making, not chasing.
• Identify workflow inefficiencies and proactively recommend improvements.
• Maintain version control and asset organisation across projects.
• Support the Director, Marketing Strategy & Ops with timelines that feed into the broader Marketing team timelines.

Cross-Functional Collaboration

• Gather and clarify briefs from internal stakeholders before they reach the creatives.
• Manage external vendor relationships — photographers, videographers, fabricators, and agencies — within the scope of your projects.

Budgets & Resources

• Manage vendor estimates and POs as required.
• Manage contract creative team budgets in support of the Director, Marketing Strategy & Ops

Reporting & Communication

• Produce clear status updates and project recaps for the team and senior stakeholders.
• Support in the maintenance of a shared creative calendar with visibility into upcoming campaigns and milestones.
• Run post-mortems on completed projects and feed learnings back into process.

Contract Details

• This is a temporary contractor role
• The hourly pay is between $65/hr-$75/hr
• Commitment: Approx. 20-30 hours per week
• Duration: 3 months, with potential to extend
• Location: Remote

Requirements

• Expert in creative production and project management, ideally within a consumer brand, agency, or experiential environment.
• Proven ability to manage creative workflows across digital, social, print, and video.
• Expert-level proficiency in Asana, with experience building workflows and templates independently.
• A clear, confident communicator who earns trust quickly — with creatives, stakeholders, and vendors alike.
• Comfortable owning budgets and managing vendor relationships with minimal oversight.
• Calm under pressure, solutions-oriented, and highly organized.
• Available for a consistent part-time commitment each week (hours to be agreed at contract stage).
• Able to work independently as a contractor — you manage your own time and hit your deadlines.