Contracts Specialist

The Contracts Specialist reviews client contracts and issues insurance certificates in accordance with contractual requirements. This role ensures compliance with client-specific insurance terms, manages a high volume of time-sensitive requests, and maintains accurate insurance documentation and records. The position operates in a fast-paced, fully remote environment and requires strong attention to detail, contract comprehension, and clear communication skills.

Responsibilities

• Review and interpret client contracts to identify insurance requirements and compliance obligations.
• Issue insurance certificates that align with client-specific contractual terms and conditions.
• Ensure ongoing compliance with insurance-related clauses and requirements within contracts.
• Manage a high volume of time-sensitive insurance certificate requests and contract reviews.
• Maintain accurate insurance documentation, records, and supporting files for audit and reference purposes.
• Work within spreadsheets to track contract and insurance data, using simple formulas in Excel to organize and analyze information.
• Collaborate with internal stakeholders to clarify contract terms and resolve insurance-related questions.
• Verify that all issued insurance certificates meet current contractual requirements and are updated as needed.
• Perform data entry tasks accurately and efficiently to support contract and insurance processes.

• 3+ years of experience reviewing and interpreting client contracts.
• 3+ years of experience issuing insurance certificates.
• 3+ years of experience ensuring compliance within contracts.
• Proficiency working within spreadsheets and creating simple formulas in Excel.
• Strong attention to detail and accuracy in contract and insurance documentation.
• Ability to manage a high volume of time-sensitive requests in a fast-paced environment.
• Effective written and verbal communication skills for interacting with internal and external stakeholders.

• Experience in the architecture, engineering, and construction (AEC) industry.
• Background or familiarity with insurance processes and terminology.
• Experience with data entry in a professional environment.
• Exposure to finance-related documentation or workflows.
• Strong organizational skills and the ability to prioritize multiple tasks.

This role operates in a fully remote work environment and is open to candidates in any time zone. The position involves extensive use of spreadsheets and digital documentation tools to manage contracts and insurance records. You will work in a fast-paced setting that requires consistent focus, accuracy, and timely responses to a high volume of requests. The remote nature of the role offers flexibility while still requiring reliable connectivity and a professional home office setup.

Job Type & Location

This is a Contract to Hire position based out of Houston, TX.

The pay range for this position is $24.00 - $28.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully remote position.

This position is anticipated to close on Jun 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.