Contract Bookkeeper

About Tiger Tracks

Tiger Tracks is a digital advertising agency that manages paid media campaigns for 40+ clients across industries. We're looking for a reliable, detail-oriented contract bookkeeper to own our monthly invoicing cycle, accounts receivable, and day-to-day bookkeeping in QuickBooks Online.

The Role

This is a part-time contract position (1099), averaging 15-25 hours per week. Hours are heavier during the first week of each month (invoicing cycle) and lighter mid-month. This is a steady, ongoing engagement - not a one-off project.

You'll be the person who makes sure every client gets invoiced accurately and on time, payments are tracked, and the books stay clean. We have documented procedures for everything - what we need is someone who can follow them precisely, catch errors before they go out the door, and communicate professionally with clients on billing matters.

What You'll Do

- Generate and send 40-50+ monthly client invoices through QuickBooks Online, verifying each against contracts and fee structures

- Set up new clients in QBO (recurring invoices, payment terms, billing contacts)

- Calculate and send prorated final invoices when clients off-board

- Follow up on overdue invoices using our established collections cadence and escalation process

- Download and categorize bank and credit card transactions in QBO (minimum 2x/week)

- Record bi-weekly payroll journal entries from GL reports

- Monitor and manage the accounting email inbox

- Record expenses and outbound vendor payments

- Support month-end close and ad-hoc reporting as needed

What We're Looking For

- 2+ years of hands-on experience with QuickBooks Online - invoicing, recurring invoices, bank feeds, reports, and payments. This is non-negotiable.

- Proven experience managing accounts receivable and client invoicing, ideally for a service-based business with 20+ clients.

- Strong attention to detail - you catch a $50 discrepancy on a $30,000 invoice before it goes out.

- Comfortable working in Google Sheets and Slack as daily tools.

- Professional written communication - you'll be emailing clients directly about billing.

- Basic understanding of journal entries (debits, credits, GL account mapping).

- Self-directed and reliable - you don't need to be told when it's the 1st of the month and invoices need to go out.

Bonus Points

- Experience at a digital marketing or advertising agency

- Familiarity with percentage-of-ad-spend billing models

- Experience with iSolved payroll

- Collections experience

Details

- Type: Independent Contractor (1099)

- Hours: 5-10 hrs/week (flexible schedule; heavier first week of month)

- Location: Remote (US-based preferred for banking hours alignment)

- Start: ASAP - training documentation and transition support available immediately

To Apply

Please send hr@tigertracks.ai:

1. A brief description of your QBO experience (how many clients, what functions you used)

2. Your hourly rate

3. Your availability (hours per week and typical working hours)

4. One example of a recurring invoicing process you've managed - how many clients, what the cycle looked like, and how you ensured accuracy