Construction Project Coordinator

Coho Construction Management is seeking a highly organized and detail-oriented Construction Project Coordinator to support federal construction projects from proposal development through project closeout. This position serves as a vital link between estimating, project management, subcontractors, vendors, and proposal teams by coordinating bid activities, maintaining project documentation, supporting contract compliance, and assisting with project execution.

The ideal candidate is proactive, excels at managing multiple priorities, communicates effectively with internal and external stakeholders, and thrives in a fast-paced construction environment. This role offers an excellent opportunity to gain experience across federal construction, estimating, project management, procurement, and business development.

This position is considered remote. Travel throughout the Continental United States (CONUS) is required based on project and business development needs.

Responsibilities (include but are not limited to):

Bid Management & Subcontractor Coordination

• Coordinate Invitations to Bid (ITBs) with subcontractors and vendors across multiple construction trades.
• Conduct follow-up communications to verify receipt of bid invitations and confirm participation.
• Maintain accurate records of subcontractor responses and participation.
• Ensure subcontractors receive current plans, specifications, addenda, and bid documents.
• Track bid activity, subcontractor participation, and estimating schedules.

Project Coordination

• Support Project Managers with project startup, documentation, and administrative coordination.
• Maintain project files, drawing logs, RFIs, submittals, change orders, ASIs, RFPs, and project correspondence.
• Prepare meeting agendas, document meeting minutes, and distribute project information.
• Assist with project closeout documentation including O&M manuals, punch lists, warranties, and as-built drawings.
• Monitor project documentation to ensure compliance with contract requirements.

Estimating & Proposal Support

• Assist estimators with bid-day coordination and quantity takeoffs.
• Support pricing research and cost estimate preparation.
• Review solicitations (RFPs/RFQs) and identify proposal compliance requirements.
• Coordinate proposal schedules and gather technical information from subject matter experts.
• Draft, edit, and format proposal documents, capability statements, technical narratives, and past performance information.
• Develop proposal graphics, organizational charts, schedules, workflows, and presentation materials.

Subcontractor Database Management

• Develop and maintain a centralized subcontractor and vendor database.
• Research and onboard new subcontractors to expand market coverage.
• Track subcontractor certifications including 8(a), HUBZone, SDVOSB, WOSB, and other socioeconomic programs.
• Maintain subcontractor qualifications, capabilities, licensing, insurance, and contact information.

Business Development Support

• Represent the company professionally during industry events and conferences.
• Assist with conference preparation, exhibit setup, and marketing materials.
• Support relationship development with subcontractors, vendors, clients, and industry partners.
• Travel to project sites for coordination, documentation, and project support as required.

Essential Job Qualifications and Requirements:

• Education and Certifications:
  • Associate's degree or Bachelor's degree in Construction Management, Engineering, Business Administration, or a related field, or equivalent combination of education and experience.

• Required Experience and Skills:
• Minimum of three (3) years of experience in construction project coordination, estimating, procurement, or project administration.
• Experience supporting commercial or federal construction projects.
• Strong organizational and documentation management skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Ability to manage multiple deadlines while maintaining exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to travel throughout the Continental United States (CONUS) as project requirements dictate.

• Preferred Qualifications
• Experience supporting federal construction contracts.
• Familiarity with USACE RMS, Procore, Primavera P6, Microsoft Project, or similar construction management software.
• Experience with proposal development for government contracts.
• Knowledge of FAR, DFARS, and federal procurement processes.
• Experience using Adobe Creative Suite, InDesign, Bluebeam, or similar graphic and document production software.
• Experience supporting Design-Bid-Build and Design-Build construction projects.

• Knowledge, Skills & Abilities
• Strong project coordination and administrative skills.
• Ability to prioritize competing deadlines in a fast-paced environment.
• Excellent customer service and relationship management skills.
• Strong technical writing and editing abilities.
• Ability to communicate effectively with subcontractors, vendors, clients, and internal stakeholders.
• Proficiency in document control and information management.
• Ability to work independently while collaborating across multiple teams.
• Strong analytical and problem-solving skills.
• Commitment to quality, professionalism, and continuous improvement.

• Physical Requirements
• Prolonged periods of sitting while working at a computer.
• Occasional standing, walking, bending, lifting, and carrying materials up to 25 pounds.
• Ability to travel to construction sites and navigate active project environments.
• Ability to safely access project sites while wearing required personal protective equipment (PPE).