Construction Admin (AU Builder Experience Required) | WFH/Onsite

Set-up and Location: WFH/Onsite
Work Schedule: 9:00AM to 6:00PM (AEST) | 7:00AM to 4:00PM (PH)
Employment Type: Full-time

Ready to do work that actually excites you?

The company is a Melbourne-based residential building company specialising in high-end architectural homes, complex renovations, and bespoke residential construction projects.

Our projects typically involve close collaboration with architects, engineers, and specialist trades to deliver highly detailed and design-focused homes. Project values generally range from $1.5M to $4M+ and require careful planning, accurate estimating, and strong coordination between consultants and trades.

As our project pipeline continues to grow, we are seeking a highly capable Construction Administrator to join our team.

This role will be a long-term full-time position integrated into our internal team.


What You'll Do:
You'll be the kind of person who:

Contract Administration

• Assist in preparing and managing construction contracts and subcontract agreements
  
• Maintain accurate project documentation and contract records
  
• Review subcontractor scopes of work and documentation
  
• Ensure compliance with contractual requirements and project documentation
  

Procurement & Trade Coordination

• Assist with issuing trade packages and procurement documentation
  
• Manage subcontractor documentation including insurances and compliance records
  
• Assist in comparing subcontractor quotes and preparing tender comparisons
  
• Support trade procurement and appointment processes
  

Variations & Cost Tracking

• Assist with pricing and preparing client variations
  
• Maintain variation registers for each project
  
• Track project costs against approved budgets
  
• Assist in preparing financial reports for project performance
  

Progress Claims & Payments

• Assist with the preparation of progress claims to clients
  
• Review subcontractor invoices and claims for payment
  
• Assist in verifying work completed against subcontractor claims
  
• Maintain payment tracking and documentation
  

Project Administration

• Maintain organised project files and documentation
  
• Coordinate documentation between consultants, trades, and the project team
  
• Assist with issuing site instructions and project communications
  
• Support site supervisors and project managers with administrative requirements
  

Requirements

What You Bring:
We're looking for someone who:

Software Experience

The ideal candidate will have experience using construction management software and project administration systems.

Preferred experience includes:

• Procore (highly desirable)
  
• Buildertrend
  
• Buildxact
  
• Aconex or similar document management systems
  
• Microsoft Excel
  
• Microsoft Office Suite
  
  

Experience with Procore would be ideal; however candidates with experience using similar construction project management software will also be considered.

Australian Construction Experience (Critical Requirement)

The candidate must have experience working within the Australian residential construction industry and demonstrate a strong understanding of:

• Australian residential building contracts
  
• Subcontractor management processes
  
• Construction documentation and drawing sets
  
• Construction progress claim processes
  
• Variation management procedures
  
• Construction project administration workflows
  

Candidates who have previously worked for Australian residential builders or construction companies will be strongly preferred.

Technical Knowledge Requirements

The Construction Administrator should have familiarity with residential construction stages including:

• Site establishment and preliminary works
  
• Structural stages (base, frame, lock-up)
  
• Internal fit-out stages (plaster, fix, joinery)
  
• Finishing stages (completion and handover)
  

They should also understand the typical construction sequencing and trade coordination required on Australian residential projects.

Candidate Profile

We are seeking someone who is:

• Highly organised and detail-oriented
  
• Strong with documentation and record keeping
  
• Commercially aware and capable of understanding project budgets
  
• Comfortable communicating with trades, consultants, and internal team members
  
• Able to manage multiple projects simultaneously
  
• Proactive and capable of identifying issues before they escalate
  

The role requires someone who can work independently while remaining closely integrated with the project team.

Working Structure

The Construction Administrator will work closely with:

• The Director
  
• Estimating team
  
• Site supervisors
  
• Subcontractors and consultants
  
  

Their primary focus will be supporting the team with contracts administration, procurement, project documentation, and cost tracking.

Ideal Candidate Experience

The ideal candidate will have:

• 3–8+ years experience in construction administration or contracts administration
  
• Experience working on Australian residential construction projects
  
• Experience managing subcontractor documentation and procurement processes
  
• Experience supporting projects valued between $1M – $5M+
  

Benefits

Why You’ll Love Working Here

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
  

Let’s Talk
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If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.