Compliance Coordinator

Compliance Coordinator, Corporate Office - Remote

Due to the travel requirements of the role, this individual must be located within a reasonable distance of Beacon properties.*

General Statement of Duties: The primary focus of the Compliance Coordinator is to ensure compliance with federal and state programs, including but not limited to Low Income Housing Tax Credit (LIHTC), HUD/Project Based Section 8 (PBS8), Public Housing, and local programs throughout the company portfolio. The Compliance Coordinator is responsible for providing program monitoring support to Property Management to ensure compliance with applicable housing programs.

Supervision Received: Reports to Director of Compliance

Supervision Exercised: None

FLSA status: Nonexempt 

Location: Remote with light travel

Due to the travel requirements of the role, this individual must be located within a reasonable distance of Beacon affordable properties

Essential Functions of the Position: Any one position may not include all the duties listed, nor do the listed examples include all that may be found in positions of this class. 

• Compliance Support & Customer Service
  • Serve as a primary resource for Property Management by responding to Compliance-related questions.
  • Use critical thinking skills and sound judgment to answer questions, provide clear guidance, and support teams in troubleshooting and resolving compliance issues
  • Take a proactive, solution-focused approach, beyond problem identification and actively contribute to finding practical, effective approaches to resolve issues.
  • Work as a Beacon Help Agent, providing prompt, thorough, and customer-focused resolution of support tickets.
  • Build collaborative relationships with Property Management to ensure consistent and effective compliance support.
• Program Monitoring
  • Monitor regulatory agreements to ensure compliance, through compliance matrix and Yardi reporting review
  • Oversee LIHTC occupancy rules, including Vacant Unit Rule and Next Available Unit Rule.
  • Analyze data and Yardi-generated reports to monitor program requirements (e.g. analysis of Max Rent Audit Reports to verify LIHTC maximum rent requirements.).
  • Prepare compliance reports as required by state agencies, investors and other stakeholders.
• US Housing Consultants (USHC) liaison           
  • Serve as primary liaison between USHC and property management to ensure timely and accurate file review and approval, for assigned portfolio and other properties, as needed.
  • Manage user registration, property assignment, and deactivation for USHC portal along with other needed registrations.
  • Distribute updated income limits, Project Based Section 8 rent schedules and LIHTC UAs to USHC, immediately upon receipt.
  • Provide clear guidance to Property Management regarding applicant and resident files, based on weekly reports provided by USHC identifying households that exceed 140%, have potential dual subsidy concerns at move-in, repayment agreement status, and Property Management teams using outdated forms.
• New Hire onboarding
  • In addition to registration in USHC portal, complete onboarding tasks, based on position, for example:
    • Circulate welcome email introducing appropriate Compliance contact and providing summary of guidance regarding support.
    • Registration for Compliance Introduction calls.
    • Assign access to applicable Teams channels and OneDrive folders.
    • Follow-up support and training, as needed.
• Inspections
  • Assist with audit coordination, oversight and response
  • For LIHTC and investor file audits, serve as the primary point of contact to ensure deadlines are met
  • Track scores, communicate results, and save documents in appropriate folders (on company drives).
• File Review and Approval
  • Perform file reviews, including tracking status, for external clients and lease-up properties, as assigned.
  • Provide support to property team members at these properties, by serving as a resource for program and certification-specific questions.
• End of Year Reporting
  • Responsible for timely submission of Annual Owner’s Certifications for LIHTC properties, including preparation, review, obtaining signatures, submission, tracking and follow-up.
  • Oversight for XML reporting where required. Where reporting is delegated to properties, tracking and supervision will be expected to ensure compliance.

Minimum Qualifications:

Education and Experience: Associate degree or equivalent knowledge or expertise.

Qualifications and Skills: Minimum five years of experience with LIHTC, PBS8, and/or housing programs. Certified Occupancy Specialist (COS), C3P, or similar designation required. Public Housing experience a plus. Requires professional knowledge of government subsidy regulations and COS expertise gained through experience and education.

Beacon Core Competencies Required: Teamwork, Dependability, Integrity/Ethics, Customer Focus

Beacon Functional Job Competencies required for Position:  Decision-making / Judgment, Communication

Travel Requirements: Although this position will be a remote role, occasional travel is expected – estimated at 10% - 15% to properties, conferences, and Beacon-sponsored events. 

Compensation: $36.00 - $38.50 per hour 

Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location. 

*Beacon Communities operates in the followings states: Massachusetts, Connecticut, New York, Pennsylvania, Virginia, West Virginia, Ohio, and Maryland.

Company Overview: 

Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing.

At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.

Benefits Offered:

At the core of Beacon Communities is the talent on our teams, and we are committed to taking care of our team members so they can deliver great experiences to our residents. That is why we are proud to provide competitive compensation and comprehensive benefits that support a healthy life for you and your family when you join our team. 

As a regular, full time employee at Beacon you can expect:

• Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
• Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
• Retirement planning. We offer a 401k program with a company match.
• 100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
• Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!

Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.