Community Operations Lead (Event & Partnerships)

Help build something meaningful.

We’re looking for a Community Operations Lead to take ownership of key parts of an upcoming event, including vendor coordination, guest experience, brand partnerships, and a charitable silent auction.

This role begins as a one-event opportunity, giving us a chance to work closely together and see what’s possible. If it’s a strong fit on both sides, there’s potential for the role to grow into a broader leadership position focused on community operations and experience.

This isn’t just a task-management role. We’re looking for someone who notices what needs to happen, communicates well, takes initiative, and genuinely cares about creating exceptional experiences for people.

About the Company:

Location: Country/Region - Fully Remote

Your Mission: Day to Day Responsibilities

• Lead vendor coordination from confirmation through event day, including communication, logistics, setup, and support.

• Own the welcome and check-in experience, ensuring guests feel welcomed, informed, and connected from the moment they arrive.

• Coordinate brand partnerships and product activations, including samples, giveaways, and in-kind collaborations.

• Drive the silent auction initiative from planning to execution, including sourcing items, coordinating donors, setup, bidding, and follow-up.

• Track open items, deadlines, and responsibilities across all assigned areas.

• Coordinate with team members when projects overlap and escalate decisions when needed.

• Be present during setup and the event to ensure each area is ready and to help solve issues as they arise.

• Proactively identify opportunities to improve the event and community experience.

Your Toolbox: Skills to be Successful

• Highly organized with excellent follow-through.

• Comfortable managing multiple moving pieces at once.

• Warm, social, and great with people.

• Clear and professional communicator.

• Resourceful and skilled at problem-solving.

• Proactive; you notice what needs to happen before being asked.

• Strong judgment and the ability to represent the community well.

• Excited about helping build a mission-driven community.

• Experience with events, partnerships, hospitality, fundraising, or community operations is a plus, but not required.

Your Perks: What's in it for you

• Start with real ownership: this is not an assistant role; you’ll lead meaningful pieces of the event.

• Work closely with a growing community: your ideas, judgment, and initiative will matter.

• Help shape future initiatives: including charitable projects, volunteer leadership programs, dinners, and other community experiences.

• Build systems that scale: around vendors, partners, volunteers, and the overall member experience.

• Potential for long-term growth: if the partnership works well, this role may evolve into an ongoing leadership position in community operations.
  

What Success Looks Like

• Vendors know exactly where to be and what to do.

• The welcome team feels prepared, supported, and confident.

• Guests experience a warm, organized arrival.

• Brand partnerships feel intentional and aligned with the community.

• The silent auction runs smoothly and creates a meaningful impact.

• Opportunities for improvement are identified and acted on proactively.

• Leadership is free from managing the day-to-day details of these areas because you’ve taken true ownership.
  
  

Why Adaptive Teams?
At Adaptive Teams, we don’t just fill positions – we create pathways to success. Whether you’re a seasoned pro or just starting out, we’re here to help you grow, innovate, and make an impact. If you’re looking for exciting opportunities and, a team that’s as passionate as you are, this is the place to be.

What to Expect from Our Application Process?
Once you apply, you’ll receive an email guiding you through the next steps, including an assessment tailored to the role. Be sure to check your inbox (and your spam folder, just in case) for further instructions.

We understand your time is valuable, so we strive to keep the assessment process under 45 minutes whenever possible, though some roles may require a slightly longer time investment.

Once selected, you’ll have the chance to schedule your first interview with our team. We aim to make the process as smooth and transparent as possible, so you’ll always know where you stand.