Coastal Project Consultancy- Project Manager – Belize

NOTE: Any requests for clarification or questions regarding this Terms of Reference (ToR) should be submitted in writing to procurement-desk@pactbelize.org  cc: edapm@pactbelize.org 

Click here to download complete ToR in pdf:ToR-COASTAL-Project Management 

                                                                                        TERMS OF REFERENCE

GENERAL OBJECTIVE: The objective of this position is to provide support in overall project management, coordination, and fiduciary oversight to ensure the timely, cost-effective, and high-quality delivery of all project outputs and outcomes. 

DURATION: This is a full-time position for the duration of the project (approximately 4 years).

BUDGET:

 1. Background:

As a low-lying developing state, Belize is highly vulnerable to climate change impacts such as sea-level rise, erosion, storm surges, and flooding. A 2014 assessment categorized Belize's vulnerability index as extremely high, ranking 9th in Latin America and the Caribbean (CAF, 2014). The country is seasonally affected by tropical storms and hurricanes, which are becoming more intense, as well as other hazards like flooding and drought, leading to infrastructure and economic losses. To effectively address these threats, multilateral action is required from policymakers, technical experts, the private sector, and local communities. 

The Protected Areas Conservation Trust (PACT) has received grant funding from the Adaptation Fund (AF) for the project "Enhancing the Resilience of Belize's Coastal Communities to Climate Change Impacts." The goal of this project is to enhance climate change adaptive capacities in Belize by decreasing vulnerabilities in coastal areas through improved planning, decision making, and country capacity building.

The project comprises four inter-linked components, executed by the National Climate Change Office (NCCO), Coastal Zone Management Authority & Institute (CZMAI), Ministry of Infrastructure Development & Housing (MIDH), National Hydrological Service (NHS), and National Meteorological Service (NMS):

Component 1: Improving coastal land use for resilient habitation and sectoral activities.

Component 2: Coastal Vulnerability Monitoring and Early Warning. 

Component 3: Coastal Protection and Adaptation response for High-Risk Areas (Dangriga). 

Component 4: Awareness Raising, Knowledge Dissemination and National Capacity   Strengthening.

To ensure effective oversight, coordination, and reporting across these four components and multiple executing entities, a Project Management Unit (PMU) is required. The PMU will be responsible for the overall financial, monitoring, and reporting responsibilities as mandated by the Adaptation Fund and the Project Agreement. This ToR seeks a qualified Project Management Consultant to provide Support to the Adaptation Fund Projects Coordinator and ensure successful project implementation in compliance with AF policies and national regulations. 

The Project Management Consultant will be responsible for the following: 

a) Project Management and Coordination

• Lead the day-to-day operations of the project, ensuring effective coordination among all executing and partner entities.

• Support the development, implementation, and monitoring annual work plans and budgets in line with the approved project document and disbursement schedule.

• Ensure that project activities are implemented on schedule, within budget, and according to the specified technical standards.

• Ensure that all budget expenditure is for project related activities only.

• Ensure that all project related activities are executed in accordance with PACT and Adaptation Fund Polices and Standards.  

• Support the coordination of regular PSC meetings, preparing minutes and tracking action items. 

b) Financial Management and Procurement 

• Support all financial management aspects, in strict compliance with PACT's Regulatory Framework and AF Operational Policies.

• Ensure that all procurement of goods and services (including consultants, works, and supplies) is carried out transparently and in accordance with PACT’s procurement guidelines.

• Review financial reports and ensure that all investment is used for project purposes as per the Agreement.

• Ensure that no Grant funds are used for prohibited purposes (e.g., financial mismanagement, terrorist financing, UN Security Council embargoes). 

c) Monitoring, Evaluation, and Reporting

• Support the Adaptation Fund Projects Coordinator in the preparation and submission of all required reports to the Adaptation Fund on time, including: o Inception Report (within 1 month of inception workshop).

         o Annual Project Performance Reports (PPRs) (yearly, no later than 2 months after reporting year).

         o Mid-term and Final Evaluation Reports (in coordination with independent evaluators).

         o Project Completion Report. o Final audited financial statement of the Implementing Entity Grant Account.

• Monitor project progress against the Results Framework, including core AF indicators and gender-disaggregated targets.

• Implement the project’s Environmental and Social Management Plan (ESMP) and Gender Action Plan, ensuring all safeguards are observed. 

d) Stakeholder Engagement and Communication 

- Support and Facilitate communication and collaboration between PACT, CZMAI, NMS, and other key partners (e.g., NGOs, Municipal Governments, University of Belize). 

- With CZMAI support: 

- Outcome 1.2: Implement ICZM Plan  

- Outcome 2.2: National Beach Erosion Monitoring Program Outcome 3.1: Adaptive capacity of Dangriga increased 

- Outcome 4.2: Training on Adaptation Best Practices Outcome 4.3: Strengthened GIS Capabilities • With NMS support: 

- Outcome 2.3: Coastal Early Warning System (EWS) - Phase 1Outcome 4.1: Climate Change Communication 

•  Ensure that branding and visibility requirements are met, acknowledging the Adaptation Fund’s support.
• Support the project’s grievance mechanism, ensuring that community concerns are addressed transparently and effectively. 

e) Risk Management and Compliance 

• Identify, monitor, and manage project risks as outlined in the Project Risk Management Table (e.g., stakeholder risk, operational risk, institutional constraints, natural disasters).

• Ensure full compliance with the AF’s Environmental and Social Policy, Gender Policy, and all other operational policies and guidelines.

• Immediately inform the PACT’s Adaptation Fund Projects Coordinator of any financial irregularities, material breaches, illegal or corrupt practices, or conditions that seriously interfere with project implementation. 

                                                                       Application Instructions

Interested candidates should submit a signed Expression of Interest, a detailed Curriculum Vitae (CV), copies of relevant academic certificates, and contact information for three (3) professional references.

                       Subject Line: Application – Project Manager – Coastal Project – Belize [Your Name]

                                                                Submission Deadline:  November 4, 2026