Chief of Staff Director Executive Assistant AI
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AI Summary
You can operate at both strategic and tactical levels — acting as a trusted partner, gatekeeper, and confidant. With a proven COO already in place, this role is focused on optimizing the CEO’s time, priorities, and confidential initiatives, and SLT operations management.
You're also tech savvy, innovative, and in ChatGTP/AI, every day at a medium to advanced super user level.
Core Responsibilities
Strategic Alignment: Translate CEO/Board vision into clear company priorities, OKRs, and execution plans.
Operational Excellence: Drive cross-functional initiatives, process improvements, and systems that support growth.
Leadership Enablement: Prepare CEO for board, investor, and client engagements; manage executive meetings and follow-ups.
Decision Support: Provide research, data, and analysis to inform strategic decisions.
Communication Hub: Act as liaison between CEO, leadership team, and wider organization.
Special Projects: Lead high-impact initiatives (new market entry, acquisitions, organizational scaling).
Day-to-Day Duties
Running and facilitating executive leadership meetings, ensuring follow-through.
Tracking key metrics, projects, and accountability against company goals.
Drafting CEO communications (internal and external).
Coordinating investor and board materials.
Identifying bottlenecks and resolving cross-departmental issues.
Driving “CEO-only” projects to completion without constant oversight.
Serving as an early warning system for risks or gaps in execution
7–12+ years’ experience supporting CEOs/Founders in entrepreneurial, fast-scaling small and medium size, award winning companies
Worked for a 100-300 staff company during their growth curve ideally twice, for 3-5+ years (candidates)
Comfortable managing and facilitating executive director board-level meetings, notes, materials, investors, VVIPs, and confidential projects, while also handling calendar, travel
Deep business understanding of D2C/eCommerce/digital marketing/digital marketplace models/online training courses/digital coaching apps
Passionate about one or more sports, health, wellness, fitness, supplements, at an advanced level like a biohacker
Based in remote USA
Jonathan Pearson at BluZinc will be in touch soon with the best qualified applications.
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