Chief of Staff

• MUST submit a Resume in English,

• Fluency in English is a must

• Working hours : PST.

We're looking for a Chief of Staff who can turn the organization's mission into an operating rhythm. This person will be the connective tissue between leadership and the team, someone who builds the systems, culture, and communication standards that let people do their best work. The core purpose of this role is to increase employee performance and retention by building a professional, healthy, and effective work culture rooted in the organization's values.

This is not a role for someone who waits to be told what to do. The right person notices where the organization is bottlenecked, proposes a solution, and builds it.

What You'll Own

Culture and Standards

• Translate the organization's values into concrete team norms, communication standards, and ways of working, backed by real systems and documented trainings rather than tribal knowledge.

• Serve as a steward of workplace optics, making sure how the team operates internally and presents itself externally reflects the organization's mission and professionalism.

• Build a healthy, sustainable work culture that people want to stay in.

People Systems

• Own onboarding and offboarding end to end, so every new hire ramps quickly and every departure is handled with care and professionalism.

• Design and maintain performance tracking systems across teams, and use that data to spot where people or processes are struggling.

• Identify skill or knowledge gaps causing bottlenecks, then design and deliver the trainings that close them.

Operational Resilience

• Build systems, and fallback systems, so that no single point of failure can stall the organization.

• Anticipate where processes are fragile and put redundancy in place before it becomes a crisis.

Communication

• Act as a clear, empathetic communicator across every level of the organization, from leadership to new hires.

• Read the room and the moment: know when a message needs warmth, when it needs directness, and when it needs to wait.

• Keep leadership informed on team health, risks, and opportunities without being asked.

Initiative and Execution

• Proactively identify projects that will move the organization forward and bring them to leadership with a plan, not just a problem.

• Execute on approved initiatives independently, following up until they're actually done.

Executive and Organizational Support

• Strategic Alignment: Keep the leadership team focused on the organization's highest priorities and track progress on major goals.

• Executive Time Management: Protect the executive's schedule so they only spend time on what only they can do.

• Meeting Management: Design, run, and follow up on leadership meetings, town halls, and board presentations to make sure they're productive.

• Operations and Communication: Act as a bridge between the executive and the rest of the organization, ensuring clear communication and managing internal operations.

• Special Projects: Take ownership of urgent, cross-functional projects that don't naturally fall into another department's bucket.

Who You Are

• Deeply empathetic, with a genuine read on how people are doing and what they need.

• Meticulous with details; things don't slip through the cracks on your watch.

• A systems thinker who builds structure where there is none, and a backup plan for that structure.

• Culturally and socially aware, with strong instincts for optics and how actions and words land.

• An excellent communicator, written and verbal, across different audiences and situations.

• Self-directed: you spot the problem, propose the fix, and execute.

• Comfortable holding ownership over ambiguous, cross-functional work.

Nice to Have

• Experience in nonprofit or mission-driven organizations.

• Background in HR, operations, or organizational development.

• Experience designing training programs or onboarding systems from scratch.

Why This Role Matters

The health of the team is the foundation for everything the organization builds, including its programs, reach, and impact. This role exists to make sure people are set up to succeed, supported when things get hard, and proud to be part of what they're building.

CKCODECONNECT is an Equal Opportunity Employer and does not discriminate based on race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other characteristic protected by applicable law.