CCA Clinical Administrative Lead-Part Time-Overnight

About Us

At Cooper University Health Care, our commitment to providing extraordinary health care begins with our team. Our extraordinary professionals are continuously discovering clinical innovations and enhanced access to the most up-to-date facilities, equipment, technologies and research protocols. We have a commitment to our employees to provide competitive rates and compensation programs.  Cooper offers full and part-time employees a comprehensive benefits program, including health, dental, vision, life, disability, and retirement. We also provide attractive working conditions and opportunities for career growth through professional development.

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Short Description

This position is Part Time Remote must be in the New Jersey area (South). Will work 12:00AM to 8:00AM

The CCA Clinical/Admin lead will provide remote/in person MA support to provide vitals, assist with patients’ questions, ordering bloodwork script for clinicians. Responsible for maintaining EHR database, registration of patients, printing/uploading documents for visits and ensuring patient completes them. After visit ensure scanning and uploading of documents into the EHR program as needed. This role is a remote position, however, could require in person depending upon departmental need. The Clinical Administrative Lead handles all Cooper 365 phone matters. This position will be responsible for providing both remote check-in/out and MA services in the Cooper365 model. This role requires ALL recertifications, referrals, and prior authorizations to be completed in a timely manner. Processing record requests through MRO processing all new patient contracts and questions as needed. 

3-5 years’ experience in customer service with the ability to exercise sound administrative judgement when needed, a forward thinker and embrace innovation to creatively solve problems and serve as the subject matter expert for Cooper 365 customer service and Primary Care Services.  He/she assumes responsibility to ensure access to care is met within the Cooper Integrated Specialist Network. The clinical/admin lead is the liaison for the clinicians, work with patients to check in/out, schedule appointments when needed and work in baskets as required. This role will be involved in both the clinical and administrative areas including assisting clinicians with patient care, and handling clerical, environmental, and organizational tasks.The CCA Clinical/Admin lead will provide remote/in person MA support to provide vitals, assist with patients’ questions, ordering bloodwork script for clinicians. Responsible for maintaining EHR database, registration of patients, printing/uploading documents for visits and ensuring patient completes them. After visit ensure scanning and uploading of documents into the EHR program as needed. This role is a remote position, however, could require in person depending upon departmental need. The Clinical Administrative Lead handles all Cooper 365 phone matters.  This position will be responsible for providing both remote check-in/out and MA services in the Cooper365 model.  This role requires ALL recertifications, referrals, and prior authorizations to be completed in a timely manner. Processing record requests through MRO processing all new patient contracts and questions as needed.  This role is responsible for processing and/or printing incoming faxes through OnBase/fax and routing to provider for signatures or information. To ensure proper uploading into chart and category in a timely and efficient manner. Provides information to patients so they may fully utilize and benefit from the clinical services. Maintains working knowledge of regulatory standards and is accountable to sustain these standards in daily operations.Must have excellent time management, leadership aptitude, and organizational skills. Must be able to work independently. Excellent listening and communication skills are required.  Excellent escalation skills in handling customer complaints independently and assist clinicians with patient escalations. Must have experience with an EHR, computer skills, knowledge of patient scheduling and scheduling templates. Have the ability to work independently, creatively problem solve, and have a MA certification. Must be compassionate and establish effective relationships. Knowledge of medical terminology required. Experience with hospital outpatient registration.  This role is for Cooper 365 24/7 and must be flexible, willing to work 12-hour shifts and holidays.  .  

Experience Required

Provides customer service while interacting with patients, referring to offices, and team members over the phone, TH, or via electronic communication.•    Work with clinicians and patients to schedule appointments Must have efficient analytical skills, and computer literacy to manage tasks well.  Strong medical terminology and EHRLiaison for the clinicians and work directly with patients to schedule appointments, check-in/out administrative duties as assigned Provide MA support to include vital screening, requests when needed.Responsible for maintaining EHR database, confirming appointments, printing documents for visits and ensuring patient completes them. Resolve conflicts in the best possible manner and handle phone calls accordinglyResponsible for providing both check-in/out and MA services.  The Administrative Clinical Lead handles all Cooper 365 phone matters.ALL recertifications, referrals, and prior authorizations to be completedDevelop the processes to run and manage efficiently.Resolve conflicts in the best possible manner.Should also demonstrate leadership and team-building skills.Obtain and verify personal, demographic, and financial information for each patient and enter all necessary information into the practice management systemDelivers an exceptional experience to patients, customers and physicians/clinicians in a consistent and timely manner.Oversee all scanning of documents, CDL physicals, and management of medication samples. Processing all new patient contracts and questionsResponsible to ensure all paperwork is aligned to make sure collections are consistent in terms of monthly/semi-annually, and/or annually based on agreements. Excellent escalation skills in handling customer complaints independently and assist clinicians with patient escalations.All other duties as assigned 

Education Requirements

High School Diploma

License/Certification Requirements

Medical Assistant Certification Required

BLS American Heart Association

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