Billing Specialist

Who is Prosek?

We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named a 2025 Global Agency of the Year by PRovoke Media.

Overview:

Reporting to the Billing Manager, the role of the Billing Specialist will be to manage the processing of client invoices and ensure timely cash collections to open bills. The main responsibilities for this role include managing monthly invoices and retainer billing and assisting partners and managers with statements of accounts and collections on overdue invoices. Must be highly organized and able to pay attention to details on Contracts / LOAs to ensure invoices are accurate each month.

What You'll Be Doing: 

• Process invoices and monthly retainers including applicable credit memos.
• Issue monthly customer statements to aid collection.
• Ensure that all billable expenses are properly invoiced and reconcile any discrepancies.
• Set up accrued revenue journal entries for invoices unable to post at month-end closes.
• Support Client Accounting Manager daily to ensure that all processes related to billing are done effectively and in a timely
• Review and post all accounts receivable entries for both invoicing and credits memos.
• Update the customer master file with proper contact
• Apply customer payments to close out open invoices.
• Support Senior Accountant when needed to ensure that all daily collections are. processed and posted properly for commissions due.
• Prepare any reporting requirements and ad-hoc projects as needed.

What makes you qualified:

• 3+ years of billing
• Public Relations or Legal / Law Firm related billing experience is required.
• Good communication skills.
• Experience with basic accounting and data entry.
• Detail-oriented with a customer service approach and attitude to problem-solving.
• Proficient with Excel program.
• Ability to learn and adapt to new processes.
• Well organized with ability to prioritize.
• Bachelor’s degree in accounting / finance or related

What are the perks?

• 401(k) employer match: There is no time like the present to prepare for your future!
• Premium healthcare plans, including medical, dental and vision coverage: Your health comes first.
• Generous Paid Time Off (PTO) package, including birthday PTO: Take time to celebrate, recharge, and reset!
• Custom career opportunities: Choose your own adventure!

Our Core Values:

• Chemistry, Collaboration and Belonging: Our collegial culture inspires people with different perspectives and backgrounds to work towards common goals as we brainstorm, plan and execute on behalf of our clients and to build our business together.
• Grit and Hustle: We work hard. We roll up our sleeves. We are not precious or pretentious. We do not take short cuts. Instead, we put in the work and do what it takes to get the job done.
• The Excitement of New Challenges: We view challenges as opportunities and embrace them. They motivate us to learn and grow so that we can be the best versions of ourselves, for our clients and each other.
• A Workplace with Humanity: We recognize the rigor and demand of our work. We also recognize that life inside and outside of Prosek can be stressful. We work very hard to run our business with a heavy dose of humanity and to make Prosek a safe place where people enjoy the work and each other.

Our Beliefs on Culture, Diversity & Belonging:

We are committed to building a diverse workforce reflecting and embracing diversity of all kinds - diversity of geography, cognitive diversity, race, ethnicity, age, gender identity, sexual orientation, political affiliation, socioeconomic backgrounds. We believe having teams that represent the broader communities where we live and work creates a culture that celebrates creativity, inclusiveness and teamwork and helps us offer our global clientele of mature and emerging businesses counsel that is dynamic, rich and nuanced.

The anticipated salary range for this position is $52,000-59,000. An employee's salary is determined by a range of factors including but not limited to relevant experience, qualifications, skills, seniority, geographic location, performance, and business or organizational needs. The range listed is one component of Prosek's total compensation package for employees. Other rewards may include medical, dental and vision coverage, 401(k) matching, new business commission, paid time off, and other benefits.

Prosek Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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