Billing Associate

Waverly Advisors’ primary goal is to serve our clients, one another, and our communities. We aren’t your typical wealth management firm. Our intense client focus is at the center of everything we do. We go far beyond just managing our clients’ investments, offering truly in-depth financial planning. We set ourselves apart by actually living and acting on our guiding principle, ‘Serve.’ It is the reason we go to work every day.  

In this role, you’ll be challenged to take on work that upholds our guiding principle and drives Waverly Advisors forward. We hope you’ll grow as a person and leader in your field and transform those around you as well.   

We are looking to add a Billing Associate to our team in any of our offices or working remotely. The Billing Associate is an essential part of the Waverly Advisors team. A successful candidate will be task-oriented and have excellent attention to detail and strong organizational skills.  Resiliency, flexibility, and promptness are necessary in all tasks and responsibilities.

Responsibilities:

• Calculate bills, generate revenue reports, and collect fees.
• Maintain billing settings for client households and accounts, including account transfers to multiple custodians and in the portfolio management system (Orion).
• Produce ad hoc reports and data queries within the portfolio management system.
• Working in CRM software (SalesForce) to manage/prioritize tasks.
• Enter adjustments into the portfolio management system.
• Work with the Compliance department to ensure compliance with contracts and applicable rules/regulations. Assist with compliance and regulatory audits or exams when necessary.
• Educate or train others regarding the quarterly billing and reporting process and the portfolio accounting software to ensure all have a strong knowledge of billing as it relates to their individual role.
• Set up new accounts for billing and cancel closed accounts in billing software.
• Initiate and process batches of new client fees.
• Work cross-functionally across the organization to resolve billing-related questions.

Qualifications and Experience:

• Billing experience within an RIA strongly preferred.
• Portfolio management experience strongly preferred (Orion, Black Diamond, Tamarac).
• Familiarity with portfolio accounting systems strongly preferred.
• Experience with financial custodians preferred (Schwab, Pershing, and Fidelity).
• Proficiency in Excel.

Competencies and Skills:

• Proactive, team player who is motivated by serving clients and colleagues.
• Highly organized, detail-oriented self-starter and critical thinker with high sense of urgency to complete tasks.

• Positive attitude with a willingness to learn.

Travel: 

• Minimal travel is required. 

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer. 

• Must be able to lift 15 pounds at times. 

• Must be able to access and navigate each department at the organization’s facilities. 

Benefits:  

• Comprehensive Health, Dental, and Vision coverage to support your overall well‑being. 

• 401(k) retirement plan with match and profit sharing to help you invest in your future. 

• Twelve paid holidays each year. 

• An extra vacation day during your birthday week—so you can celebrate you! 

• Responsible Time Off Policy giving flexibility without annual PTO limits, while balancing team responsibilities and business needs.   

• Paid sabbatical program: Enjoy four consecutive weeks of paid time off after seven years of service.  

• Compensation commensurate with experience. 

Legal:  

Waverly Advisors, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender, genetic information, national origin, disability, uniform service, veteran status, age, or any other classification protected by federal, state, or local law.