Bid & Proposal Coordinator
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AI Summary
At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.
Bid & Proposal Coordinator
Location: U.S. Remote
About World Fuel
World Fuel is a global leader in energy, fuel, and sustainability solutions, serving customers across aviation, marine, land, and government markets.
We're looking for a highly organized and proactive Bid & Proposal Coordinator to support our North American Land business. This role serves as the central point of coordination for competitive bids, proposals, and customer opportunities, helping cross-functional teams deliver accurate, compliant, and timely submissions.
This is a great opportunity for someone with a background in project coordination, proposal management, contract administration, change management, sales operations, procurement, or project support who enjoys bringing structure to complex processes and working with a wide variety of stakeholders.
Compensation: $65,000 - $78,000 annually, depending on experience, skills, qualifications, and geographic location.
Target Compensation: The anticipated hiring target for this position is approximately $72,000 annually, plus a 10% annual bonus opportunity.
In addition, World Fuel offers a comprehensive benefits package.
What You'll Do
- Coordinate the end-to-end bid and proposal process for commercial, industrial, and government opportunities
- Manage timelines, deliverables, and submission schedules to ensure deadlines are met
- Serve as the primary point of coordination across Sales, Supply, Transportation, Finance, Legal, Operations, and other business partners
- Gather, organize, and track information needed for customer proposals and bid submissions
- Review bid requirements and ensure submissions are accurate, complete, and compliant
- Prepare, edit, organize, and maintain proposal documents and supporting materials
- Support contract administration and related documentation requirements
- Help identify process improvements that increase efficiency, consistency, and submission quality
- Maintain organized records, tracking tools, and proposal libraries
What We're Looking For
Required Qualifications
- 3-5 years of experience in proposal management, project coordination, contract administration, project management, change management, sales operations, procurement coordination, or a related role
- Strong organizational and project management skills
- Ability to manage multiple deadlines and competing priorities simultaneously
- Experience coordinating activities across multiple teams and stakeholders
- Proven ability to influence and drive progress without direct authority
- Exceptional attention to detail and commitment to accuracy
- Strong written, verbal, and interpersonal communication skills
- Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and
- Outlook
Preferred Qualifications
- Experience supporting proposals, bids, RFPs, RFQs, or contract processes
- Experience supporting government, commercial, industrial, or public-sector opportunities
- Experience in energy, fuel, logistics, transportation, engineering, construction, or related industries
- Familiarity with proposal management, contract administration, procurement, or project management tools
What Makes Someone Successful in This Role
Successful candidates are:
- Highly organized and detail-oriented
- Strong relationship builders who collaborate effectively across teams
- Comfortable working with multiple stakeholders and competing priorities
- Able to keep projects moving without having formal authority
- Resourceful, proactive, and solutions-oriented
- Resilient and not easily frustrated when managing changing priorities
- Trusted partners who others enjoy working with
- Skilled at bringing structure and accountability to complex processes
Why Join World Fuel?
- Support high-visibility opportunities that directly impact company growth
- Work closely with leaders and subject matter experts across a global organization
- Gain exposure to commercial, industrial, and government markets
- Partner with teams across sales, finance, legal, operations, supply, and transportation
- Build valuable project management, coordination, and business operations experience
- Join a collaborative team where organization, communication, and relationship-building make a measurable impact
Compensation & Benefits
Compensation: $75,000 - $85,000 annually, depending on experience, skills, qualifications, and geographic location.
This position may also be eligible for an annual bonus and a comprehensive benefits package
#WFS
#LI-TB1
World Fuel is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.World Fuel Services, Inc.
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