Benefits and Compliance Coordinator

About Us 

 At BGBx, we're driven by a simple idea: breakthrough thinking creates breakthrough impact. As an independent commercial solutions partner to pharmaceutical and life science companies, we bring together strategists, scientists, communicators, creatives, technologists, and data experts to tackle some of healthcare's most important challenges. 

Our teams work across consulting and communications to help clients shape strategy, launch innovations, engage stakeholders, and drive meaningful results throughout the product lifecycle. The work is complex, fast-moving, and deeply connected to improving lives, creating opportunities for curious minds to make a real difference every day. 

If you're energized by collaboration, inspired by innovation, and motivated by work that matters, you'll find a place to grow, contribute, and make a meaningful impact at BGBx. 

Position Overview

The Benefits and Compliance Coordinator is responsible for providing day-to-day support and administration for all of BGBx’s benefits programs across the globe in compliance with applicable regulations. This role will be responsible for key administrative duties and support procedures that pertain to U.S., Canadian, and U.K. benefits programs.

Responsibilities

Benefits and Payroll Operations

• Administer benefits-related onboarding and offboarding processes for employees globally, including updating HRIS, vendor, and benefits enrollment platforms, reviewing and finalizing benefits elections, and ensuring all employee and compliance-related updates are accurately processed and maintained
• Review, reconcile, and process monthly benefits invoices, ensuring any data discrepancies or billing issues are tracked, addressed, and resolved
• Ensure accurate payroll updates are being made in accordance with benefits changes, and support the Payroll Team in a final review of the payroll file each pay cycle
• Support the process of enhancing or implementing benefits, including gathering relevant benchmarking data, drafting presentations and proposals, and adjusting based on feedback

• Provide monthly benefits reporting to Finance in support of financial forecasting
• Assist with the review of AI tools and ensure they are providing accurate information to employees and the internal team
• Additional assistance and support in the general administration of all benefits, U.S. and global

Benefits Support & Communications

• Respond to employee inquiries regarding benefits eligibility, coverage, enrollment, and plan provisions

• Assist with the administration of leaves of absence, including, but not limited to, assessing benefits eligibility, developing timeline and salary expectations, tracking the progress and completion of required paperwork, providing guidance to employees throughout the process, and other leave duties as assigned

Benefits Compliance

• Support the completion of annual compliance tasks; including forms 1094-c and 1095-c, form 5500, non-discrimination testing, summary of material modifications, creditable coverage disclosure, Medicare Part D, P11D generation, and any other compliance tasks that our benefits plans may require
• Assess benefits eligibility for contingent workforce and ensure applicable offers and updates are being made
• Maintain required employer notices in accordance with U.S. federal, state, and local regulations and maintain accurate benefits documents in accordance with brand guidelines and benefits changes
• Assist with the preparation and distribution of required employee notices, disclosures, and benefits communications

Qualifications

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 1 - 2 years of benefits administration, HR, or related experience
• Experience supporting employee benefits programs, including health, dental, vision, life, disability, retirement, leave of absence, and global benefit plans
• Familiarity with HRIS, payroll, benefits administration, and vendor enrollment platforms; experience maintaining accurate employee and benefits data across multiple systems

Knowledge, Skills & Abilities

• Understanding of U.S., U.K., and Canada employee benefits programs and applicable regulations
• Strong attention to detail and analytical skills with the ability to review, reconcile, and maintain accurate benefits, payroll, and billing data
• Excellent organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Collaborative working style and ability to partner effectively with HR, Payroll, Finance, vendors, brokers, and employees
• Strong written and verbal communication skills, with the ability to explain benefits information clearly and professionally to employees
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office Suite, particularly Excel

Preferred Qualifications

• Experience using ADP Workforce Now, ADP TeamPay, Sterling Capital Brokers Benefits Self Service, Commonwealth, or similar HRIS, payroll, and benefits administration platforms preferred
• Experience supporting employees in a multi-state, global, or high-growth environment

Salary Range: $50,000 - $60,000 

BGB Group is headquartered in New York City, and the salary range listed reflects the expected base compensation for this role in the New York metropolitan area. This position may be performed remotely within the United States. For candidates located outside the New York City area, compensation will be adjusted to reflect the applicable market for the employee’s primary work location. Final compensation will be determined based on geographic location, experience, qualifications, and other job-related factors.