Matrix Systems and Technologies (MSTi)

• Monitor, organize, and manage designated company email accounts.
  
  
• Review incoming correspondence and respond to routine business inquiries.
  
  
• Identify and escalate urgent or time-sensitive matters to management.
  
  
• Track pending emails, follow-ups, and outstanding action items.
  
  
• Draft professional emails, letters, and other business correspondence.
  
  
• Assist with scheduling meetings, coordinating appointments, and maintaining calendars.
  
  
• Maintain organized electronic files and company documentation.
  
  

• Prepare, publish, and manage job postings on LinkedIn, Indeed, and other recruiting platforms.
  
  
• Review incoming resumes and applications to identify qualified candidates.
  
  
• Conduct initial candidate outreach and preliminary screenings.
  
  
• Coordinate interviews between candidates and hiring managers.
  
  
• Maintain organized recruiting trackers and candidate databases.
  
  
• Follow up with applicants regarding interview schedules, application status, and required documentation.
  
  
• Assist with identifying candidates for IT consulting, government contracting, and professional services positions.
  
  
• Support recruiting efforts for current and upcoming contract opportunities.
  
  

• Provide ongoing administrative support to the MSTi management team.
  
  
• Assist with organizing company records, documents, contracts, and internal files.
  
  
• Maintain spreadsheets, trackers, and status reports.
  
  
• Monitor administrative deadlines and outstanding business requirements.
  
  
• Coordinate routine communication with employees, contractors, vendors, and business partners.
  
  
• Assist with employee and contractor onboarding documentation.
  
  
• Support timesheet reminders, documentation collection, and administrative follow-ups as needed.
  
  

• Assist with tracking government contracting opportunities and solicitations.
  
  
• Maintain organized proposal-related files and supporting documentation.
  
  
• Track important proposal submission dates and deadlines.
  
  
• Coordinate collection of resumes, certifications, and other required documents.
  
  
• Support administrative follow-ups associated with proposals and contract opportunities.
  
  

• Assist management with special projects and other operational tasks as assigned.
  
  
• Help improve administrative processes and internal organization.
  
  
• Provide additional recruiting, business development, and general office support as needed.
  
  
• Adapt to changing business priorities and company requirements.
  
  

• Previous experience in administrative support, recruiting coordination, office management, or business operations.
  
  
• Excellent written and verbal communication skills.
  
  
• Strong organizational skills and attention to detail.
  
  
• Ability to work independently and efficiently in a remote environment.
  
  
• Proficiency in Microsoft Outlook, Word, Excel, and Teams.
  
  
• Familiarity with online job boards and recruitment platforms.
  
  
• Strong time-management skills and the ability to prioritize assignments.
  
  
• Ability to maintain confidentiality when handling business and employee information.
  
  
• Reliable internet access and the ability to communicate consistently during agreed-upon working hours.
  
  
• Dependable, proactive, and responsive to management requests.
  
  

• Experience working with IT consulting, staffing, or government contracting companies.
  
  
• Familiarity with federal, state, or local government procurement processes.
  
  
• Experience screening resumes and coordinating candidate interviews.
  
  
• Experience maintaining recruiting pipelines and applicant tracking systems.
  
  
• Familiarity with onboarding processes and contractor administration.
  
  
• Experience supporting small businesses or executive management teams.
  
  

• This is a remote, part-time position to start.
  
  
• Work hours will be established based on company needs and mutual availability.
  
  
• The selected candidate must be available to monitor and respond to business communications during agreed-upon working hours.
  
  
• Occasional flexibility may be required to address time-sensitive recruiting or administrative matters.
  
  
• Responsibilities and weekly hours may increase as MSTi's operational needs expand.
  
  
• The individual must be capable of managing assigned tasks independently while maintaining regular communication with management.
  
  

• Maintain timely and professional communication.
  
  
• Ensure company emails and assigned follow-ups are handled consistently.
  
  
• Keep job postings accurate and up to date.
  
  
• Maintain organized recruiting records and candidate information.
  
  
• Provide regular updates on recruiting activities and administrative assignments.
  
  
• Meet established deadlines and proactively communicate any challenges.
  
  
• Demonstrate reliability, accountability, professionalism, and initiative.