Automation Expert - Cross-Functional Operations

Who We Are 

We are a fast-growing vertical SaaS company leveraging innovation and disruptive technologies to improve consumer experiences, outcomes, and predictability within the plastic surgery industry. Our team thrives on challenges, embraces change, and is dedicated to transforming how the industry operates. 

Who We're Looking For

We’re looking for a self-motivated, hungry Automation Expert who treats AI tools like Claude as a core part of how they work, not a novelty they dabble in. This role doesn’t come with a fixed lane — you’ll be given the room to look across the whole business (clinical operations, marketing, partner onboarding, and beyond) and go build the automation that makes it better. If you can’t sit still when you spot a manual process, and you’d rather ship a working AI-powered fix than wait to be told what to build, this is for you.

Responsibilities

Healthcare & Clinical Operations Automation

• Use Claude and other AI tools to design and build automation workflows for clinical operations — appointment scheduling, referral management, and follow-up communications.
• Build AI-assisted tools that streamline surgeon and staff workflows, including data collection, reporting, and compliance.
• Integrate automation and AI platforms (e.g., Claude, Zapier, n8n, Make, Airtable, custom scripts) with external and internal systems.
• Collaborate with surgeons and clinical staff to identify repetitive pain points and deliver practical, AI-powered automation solutions.

Marketing Automation & Content Creation

• Build and manage AI-powered automation frameworks for social media publishing, analytics tracking, and content pipeline management.
• Use Claude and other AI tools to automate content repurposing across Instagram, TikTok, LinkedIn, newsletters, and clinic websites.
• Deploy Claude and other AI tools to handle video editing support, captioning, content planning, and campaign management — cutting manual production time down to near zero.
• Work closely with the Marketing and Creative teams to deliver seamless workflows from ideation to distribution.

Partner Onboarding & Enablement

• Develop automation processes for onboarding new clinical partners, from contract signing through to full activation.
• Use Claude to auto-generate customized implementation programs, welcome materials, and clinic-specific training guidelines.
• Build scalable playbooks for clinic success teams using tools like Notion, HubSpot, and internal dashboards.
• Enable clinics with self-serve onboarding portals, automated checklists, and training progress tracking.

Requirements

• Hands-on expert with AI tools like Claude (Projects, Agents, API/MCP) or comparable LLM platforms — this is a requirement, not a nice-to-have.
• 3+ years in automation, systems operations, or process design roles.
• A demonstrated track record of self-initiated projects — things you built or automated because you spotted the problem, not because someone assigned it to you.
• Technical proficiency with automation platforms (Claude, Zapier, n8n, Make, Airtable, or similar).
• Outstanding written and verbal communication skills, Fluent in English (C1).
• Ability to create lightweight custom tools using JavaScript, Python, or low-code platforms.
• Experience working in a startup or early-stage company, comfortable with ambiguity and minimal oversight.
• Strong English communication skills. Native or Fluent (C1) level.

Benefits

What We Offer

At Adoreal, we believe in supporting our team’s well-being and growth through comprehensive benefits and a collaborative, people-first culture. As a globally remote company, we prioritize flexibility, inclusivity, and teamwork rooted in the Adoreal principles.

Benefits & Perks:

• Paid time off (PTO) and paid holidays
• Performance-based bonuses and company equity opportunities
• Fully remote work environment with flexible schedules
• Collaborative and thriving team culture guided by Adoreal’s core values

Why Adoreal? 

Joining Adoreal means becoming part of a high-performing, ambitious team that works hard, achieves extraordinary results, and enjoys the rewards that follow. Every employee receives equity, aligning us all in our shared success. Promotions and growth opportunities are limitless, driven only by your performance and dedication to our core principles: 
 

• We do what is best for the company, not what is best for individuals of the company—we take pride in our work, but not in pride itself—the success of Adoreal is more important than our egos. 

• We always share relevant information and admit our mistakes freely and openly (even when it is worrisome or uncomfortable to do so). Candid communication and a solution-oriented mindset is rewarded. 

• We innovate by finding the right problems, then solving them. We thrive on change that minimizes complexity and improves situations for our stakeholders. 

• We incentivize efficient results & people over process and focus only on the work that creates the most value for our stakeholders. 

• We are quietly confident and openly humble, being tenacious in our quest to perform and inspire others with our thirst for excellence. 

• We do not bow up and knock down—we care about our teammates and treat all of them with respect, regardless of their level within the company. 

• We are steadfast in our pursuit to better our company, our colleagues, and ourselves. When we hire, we only hire people who bleed our principles and who will hopefully be our replacement one day. 

At this time, Adoreal is not offering visa sponsorship for this position. Candidates must have current and valid authorization to work in the country where they are applying. We comply with all applicable employment and immigration laws, including U.S. regulations, and encourage applicants to verify their work authorization status before applying.

 
 
Adoreal is an equal opportunity employer committed to fostering a diverse, inclusive, and fair workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable U.S. law (EEOC) or local employment regulations where we operate. We encourage applications from candidates of all backgrounds. 
Accommodations for disabilities are available upon request throughout the recruitment process. 
 
*We are not working with search firms for this role, thank you*