Administrative Support

Overview

Advanced Technologies & Laboratories International, Inc. (ATL) is hiring a Administrative Support Specialist to provide support to WTCHP administrative processes to meet strategic priorities of excellent customer service to help achieve uniform and consistent operational procedures on the Administrative Services Team (AST).

On July 1, 2011, Centers for Disease Control and Prevention (CDC), National Institute for Occupational Safety and Health (NIOSH), WTC Health Program was established as a federal health care program to provide medical monitoring and treatment for eligible members in accordance with the James Zadroga 9/11 Health and Compensation Act of 2010. On December 18, 2015, President Obama signed the James Zadroga 9/11 Health and Compensation Reauthorization Act which reauthorized the WTC Health Program for 75 years, ending in 2090.

The contractor is to maintain a healthy organizational culture in providing consistent and professional communication and services to WTC Health Program clients including health care beneficiaries and health care providers, the contractor shall participate in the occasionally held lunch/learn and other training sessions regarding WTC Health Program organizational culture.

Essential Functions and Job Responsibilities

• Acquire, organize, and maintain program information and materials to support the WTC Health Program’s mission, including coordination with other governmental agencies, contractors, and stakeholders.
• Provide assistance with scheduling meetings, preparing agendas, and coordinating logistics, including travel arrangements and document preparation.
• Ensure that meeting minutes are recorded, reviewed, distributed, and archived appropriately.
• Assist in the coordination and support of in-person and virtual meetings, including scheduling, preparing presentation materials, reviewing transcripts, travel, and finalizing documentation for the public docket.
• Maintain and safeguard sensitive and confidential information related to WTC Health Program health plan operations.
• Prepare credit card purchase packages, processing training/conference, assist with contract action requests, support facility and product management
• Organizing and maintaining contract documentation, tracking procurement actions, and organizing supporting documentation to ensure compliance with agency procedures and audit readiness
  • Managing electronic contract files 
  • Tracking deadlines and funding
  • Maintaining spreadsheets/databases
  • Document control

Minimum Requirements

• Bachelors degree and minimum 2 years of experience in administrative support
• Well versed in Microsoft Office- Excel and Sharepoint, especially
• Strong organizational skills, professional communication, follow-up and coordination, team collaboration, detail-oriented, multi-tasker
• Quick learner and adaptable/flexible
• Government administrative experience is a plus
• Familiarity with procurement request packages, SOWs, contract file maintenance, and invoice and deliverable tracking is a plus

Required Technical/Businss Tools Experience

• MS Office (Word, Excel, Powerpoint, Outlook)
• Communication tools (Teams, SharePoint)

Company Benefits

PSI offers full-time, benefits eligible employees a competitive total compensation package that includes paid leave, and options for employer sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance. Flexible spending account and health saving account options offer pre-tax savings for qualified medical, dental, and vision expenses. The company sponsored 401(k) retirement plan has an employer contribution match that is immediately vested. We invest in the professional growth of our employees through professional courses, certifications, and tuition reimbursement programs.

EEO Commitment

It is company policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits, and termination, are made without regard to race, color, religion, age, sex, sexual orientation, pregnancy, gender identity, genetic information, national origin, citizenship status, veteran status, protected veteran status, disability, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations for applicants and employees with disabilities will be provided. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources by emailing HRDepartment@plan-sys.com, or by dialing 703-575-8400.