Administrative Project Support

Location: APAC (Remote or specify location)
Job Type: Full-Time
Working Hours: 9AM – 6.30PM CET

About the Role

We are seeking a highly organized, detail-oriented Administrative Support professional based in APAC to assist our EMEA-based Project Management team with administrative tasks and planning support. This role focuses on route efficiency, documentation, data management, and reporting, ensuring smooth project execution without directly managing projects.

Key Responsibilities

• Assist with route planning and efficiency optimization for project teams.

• Support scheduling, reporting, and document management for project-related tasks.

• Coordinate project-related documentation, ensuring accuracy and timely updates.

• Support logistics and resource planning for project execution.

• Facilitate documentation for flawless communication between internal teams and external stakeholders.

• Handle data entry, analysis, and reporting to support decision-making.

• Identify and implement process improvements to enhance operational efficiency.

• Maintain pilot teams' certifications, ensuring up-to-date and on file 

• Following up on Quality Issues, and assisting with data cleanup

• Support Ops team in tracking and meeting KPIs

What We’re Looking For

• Based in APAC, with the ability to support teams operating in EMEA time zones.

• 3+ years of experience in administrative support, logistics, or coordination roles.

• Strong organizational and multitasking skills with a keen eye for detail.

• Excellent communication and collaboration skills in a remote, cross-regional setting.

• Proficiency in Microsoft Office and Google Workspace.

• Nice to have: experience with planning tools (e.g., QGIS, Mapsly, or other route optimization software)

• Ability to work independently while staying aligned with team objectives.

• Experience in logistics, supporting operations, renewable energy sector, or technology-driven industries is a plus.