Administrative Assistant (Real Estate)
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AI Summary
Provide executive and administrative support within a fast-paced real estate environment, including document management and communication with brokers and clients. Coordinate projects, manage calendars, and create SOPs to ensure smooth business operations.
Job Overview
We’re looking for a proactive and highly organized Administrative Assistant to support daily operations within a fast-paced real estate environment. This role involves executive support, project coordination, document management, and communication with brokers, clients, and vendors to ensure smooth business operations. The ideal candidate is detail-oriented, an excellent communicator, and experienced in managing multiple priorities while working independently in a CST-aligned remote setting.
Core Tasks:
- Monitor multiple inboxes to triage and respond to client questions and concerns
- Check plans and project documents for issues and escalate as needed
- Assist with phone outreach and triaging various calls to the office
- Work with brokers to collect and verify diligence items efficiently
- Perform ad hoc payment, invoice management, file management, etc
- Manage a calendar including scheduling, meetings, and travel arrangements
- Serve as a contact between employees, clients, and external partners / vendors
- Prepare/ edit correspondence, communications, presentations, reports, and other docs
- Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items
- Perform other ad-hoc tasks with limited instruction as needed
- Assist with project management and KPI tracking tasks
- Create SOP documents for various processes and update over time
- Assist with personal tasks as needed
Must-Haves:
- 3+ years experience in an admin role in a real estate setting
- Strong (C-level) verbal and written English communication skills
- 2+ years experience with project management-related tasks and tools
- Basic - intermediate skills with Excel / Google Sheets
- Strong organizational and planning skills with an entrepreneurial mindset
- Excellent time management skills and ability to multitask and prioritize
- Familiarity with Slack and Zoom for internal team coordination / communication
- Ability to work full-time CST
Nice-to-Haves:
- Experience managing various organic social pages
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