Administrative Assistant-Hourly

External Job Description

Administrative Assistant – Remote

Benefits of Working with WIS

• Career Growth: WIS is committed to creating opportunities for those who aspire for more, with opportunities to move into Leadership
• Referral bonuses: Get paid $200 each referral for referring friends
• Employee-paid Health, Vision, Dental, Life & Disability Plans available at competitive group rates
• 401k plan
• Opportunities for paid travel and occasional overnight stays
• Join a supportive environment where diversity is celebrated, and every individual is valued for their unique talents

 Position Overview:

The Administrative Assistant is to provide general office support and communications.

The Administrative Assistant embodies the company values of Service, Pride, Integrity, Results, Innovation, and Teamwork, customer obsession, and makes safety and security a personal mission.

 Essential Responsibilities:

• Responsible for confirming customer inventory details via telephone and/or email.
• Responsible for providing administrative support to district management and scheduling teams.
• Prepare general correspondence for assigned tasks.
• Use multiple platforms such as Oracle, Tableau, R|Schedule, and SWB.
• Maintains professional working relationship with customers and other business partners.
• Communicates with management as needed or as problems arise
• Maintains a high level of confidentiality in all duties
• Maintains a strict adherence to the company tardiness and absenteeism policy
• Ability to apply common sense understanding and use appropriate judgment in routine business situations and maintains business ethics at all times with supervisors, co-workers and customers
• Performs special projects and other duties as assigned

 Required Qualifications & Skills: 

• High school diploma or GED. Experience or Knowledge Requirements
• A minimum of two (2) years office experience with working knowledge of various computer applications, including software such as Microsoft products
• Experience with the Oracle database preferred
• Proven effective verbal and written and phone communication skills.
• Ability to multi-task, prioritize and expedite assigned tasks
• Detail oriented with good organizational skills
• Ability to interact with company employees in a confidential and discreet manner
• Ability to perform job responsibilities with little or no supervision.

 Working Conditions: 

Work is primarily sedentary: must be able to sit for extended periods of time and use a computer, keyboard, and mouse, frequently.

Please note that this Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Under the Americans with Disabilities Act (ADA), WIS is committed to providing reasonable accommodations to qualified individuals with disabilities to enable them to effectively perform the essential functions of the job.