Administrative Assistant

Overview

Tactica Solutions is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to corporate initiatives and mission-critical programs. This role is critical to keeping operations running smoothly by managing day-to-day administrative functions, supporting recruitment efforts, and responding to ad hoc tasking from corporate leadership.

Duties and Responsibilities:

• Provide comprehensive administrative support including scheduling meetings, managing calendars, preparing correspondence, and organizing files and records.
• Support full-cycle recruiting efforts by posting job openings, screening resumes, coordinating candidate interviews, scheduling travel when needed, and maintaining applicant tracking systems.
• Serve as a primary point of contact for candidates throughout the recruitment process, ensuring a positive and professional candidate experience.
• Assist with onboarding new employees, including preparing new-hire paperwork, coordinating training schedules, and badging or access requests.
• Manage office operations such as ordering supplies, coordinating vendor services, mail distribution, and facility-related tasks.
• Prepare and maintain documentation, reports, and presentations as needed.
• Support compliance-related administrative tasks such as maintaining training records, employee files, and basic contract support documentation.
• Handle sensitive and confidential information with the highest level of discretion.
• Provide operational support to enhance organizational efficiency and execution.
• Review, validate, and analyze data while preparing reports and maintaining accurate records to support informed decision-making.
• Identify opportunities for process improvement and assist in implementing workflow enhancements that strengthen operational performance.
• Prepare, update, and format business documents, spreadsheets, and presentations using Microsoft Excel, Word, and PowerPoint.
• Provide audit and records management support by organizing, maintaining, and safeguarding business documentation.

Perform other administrative and special projects as assigned.

Requirements

Knowledge, Skills, and Abilities

• An associate degree or bachelor’s degree in business administration, communications, finance, or a related field is preferred.
• One (1) year demonstrated experience in an administrative, operations, coordination, or business support role is preferred; experience in recruiting or human resources coordination is a strong plus.
• Exceptional organizational skills with strong attention to detail and the ability to manage competing priorities effectively.
• Ability to analyze information, manage documentation, and prepare clear, accurate, and professional reports.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook, and comfort learning new systems such as Internet Collaborative Information Management Systems (iCIMS).
• Excellent written and verbal communication skills with a high degree of professionalism.
• Proven ability to collaborate effectively with cross-functional teams and stakeholders at multiple levels.
• Familiarity with compliance, audit support, records management, or processing documentation is advantageous.
• Experience with customer relationship management systems or requirements tracking tools is preferred.

Job Location: Remote

Physical Requirements:

Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty (30) pounds as necessary.

Tactica Solutions LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all-encompassing. Position functions and qualifications may vary depending on business needs.

Tactica Solutions LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Salary range: $40,000.00 - $50,000.00

Posted Salary Range