Admin Assistant

Administrative duties to be covered remotely:
Requesting a candidate who is experienced in Property me and having worked in administration in Real Estate in Victoria, Australia. Preferably in sales administration/reception.
Monday – Thursday from 9.00am – 5.30pm / Friday from 9.00am – 5.00pm
Programs to use/be trained in:
Property me – Sales & Property management (online self-paced training available)
Zenu – Uploader for changes to websites including realestate.com, Pagan Real Estate website & domain.com
First AML – AML compliance software
▪
Emailing of property contracts – Arranging contracts for properties once listed for sale through their representative & sending contracts to representatives once sold.
▪
Responding to confirmation of deposit held emails from representatives.
▪
Sales files to be entered onto Property Me and RP office:
- Creating sales file cover sheet once authority signed
- Putting property files on system for sale initially to receipt deposits/enter in bills paid before sold.
- Updating files once unconditional with sales figure entries in anticipation of settlement.
- AML assistance – at the time of figure entry (when unconditional) the AML compliance check is due to be sent to the buyers for completion.
- Emailing sales agent’s 1 week before settlement requesting account sale approval and following up bank account details and requesting keys to be prepared.
▪
Answering of phone calls and transferring and distributing messages as required
▪
Social media accounts (uploading new content)
▪
Use of Canva program to create marketing material for use on social media channels and sales appraisals
▪
Coordination of sales marketing including ordering of sales/lease boards, brochures.
▪
Uploading sales internet advertisements on Zenu and open times uploaded weekly on Monday’s) & newspaper advertisements as required (not as frequent)
▪
Assisting property management team with open times
▪
Assisting property management team with rental reference requests
▪
Assisting with monthly commercial invoicing
▪
Aiding sales team, property management team, administrative staff and management as requested
▪
Daily sales banking reconciliation – Banking sheet to be downloaded and emailed to be processed each day. Receipts to be emailed.
▪
My Connect connections once sale unconditional
▪
Sales agent Letters – sales marketing letter creation with these letters scanned back to Pagan for printing
▪
Sending tenant notices of open for inspections
▪
Return to sender excel document update, team to email PDF list to update database
▪
Log it out management of key system
▪

Join the A-Team and experience the A-Life!