Accounts Payable Specialist

Recognized by Newsweek in 2024 and 2025 as one of America's Greatest Workplaces for Diversity

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You’ll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan 
• Tuition reimbursement

Base pay in range will be determined by applicant’s skills and experience.  Temporary associates are not benefits eligible but may participate in the company’s 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Responsibilities

Performs general accounts payable duties, including recording and setting up invoices for payment, in accordance with company and established accounting policies and procedures. Ensures the accurate and timely payment of all company invoices. Provides timely and quality customer service to both internal and external customers.

1. Receives invoices from communities, vendors, and corporate associates.
2. Reviews each invoice, ensuring the following: legitimacy, accurate coding, appropriate approvals, and that the correct amount is paid.
3. Prioritizes processing of invoices requiring immediate attention, including but not limited to utilities, government agencies, legal settlements, expense reports, resident refunds, and phone bills.
4. Codes and batches invoices as appropriate
5. Enters invoices into the accounts payable software system; verifies work and approves invoices for payment.
6. Processes recurring invoices for payment.
7. Prints, voids and processes mailing of checks and releases entries to the general ledger.
8. Ensures approval compliance regarding high dollar value invoices.
9. Responds to AP related support inquiries (telephone, Service Central, etc.) from vendors, field operations, and corporate regarding invoice processing status, coding and payment information.
10. Researches invoice and account issues and provides resolution including but not limited to; resolving payment discrepancies and invoice discrepancies.
11. Maintains purchase card transactions and orders purchase cards.
12. Serves as a resource for less experienced staff.
13. Evaluates current work and business processes and identifies and supports business process improvements

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

Qualifications

Education and Experience
High school diploma or general education degree (GED); and a minimum of one year of related experience preferred; or an equivalent combination of education and experience.

Certifications, Licenses, and Other Special Requirements
None

Management/Decision Making
Uses limited independent judgment to make decisions based on precedents and established guidelines. Solves problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.

Knowledge and Skills
Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Has working knowledge of the organization.

Physical Demands and Working Conditions

• Standing
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Talk or hear
• Ability to lift:  up to 25 pounds
• Vision
• Requires interaction with co-workers, residents or vendors

Brookdale is an equal opportunity employer and a drug-free workplace.