Accounts Payable Specialist

About Asiacruit

At Asiacruit, we connect top talent with forward-thinking organizations across industries. Our mission is to help businesses grow through smart, strategic, and people-focused solutions. We support companies by providing high-quality Philippine-based talent for both local and global markets. If you are meticulous, reliable, and enjoy working with financial processes and cross-functional teams, we invite you to join our team.

Position Overview

The Accounts Payable Specialist will manage the full lifecycle of vendor invoice processing and payments for multiple entities. This role requires strong attention to detail, timely execution of payment cycles, and collaboration with procurement, accounting, and operations to ensure supplier relationships and financial controls are maintained.

Key Responsibilities

• Invoice Processing

  Receive, review, and validate vendor invoices against purchase orders, contracts, and delivery records. Ensure accurate coding, approval routing, and timely data entry into the accounting system.

• Payment Execution

  Prepare and execute payment runs (ACH, wire transfers, checks, and other payment methods), reconcile bank payment files, and ensure payments are made on time according to payment terms.

• Vendor Management

  Maintain vendor master data, respond to vendor inquiries, resolve discrepancies, and coordinate with procurement or operations to address invoice issues or disputes.

• Month‑End Close Support

  Assist with month-end accounts payable reconciliations, accruals, and preparing schedules and supporting documentation for reviewers and auditors.

• Controls & Compliance

  Adhere to internal control procedures, company policies, and regulatory requirements. Support audits by providing requested documentation and explanations.

• Process Improvement & Systems

  Identify opportunities to streamline AP processes, improve invoice workflow, and leverage ERP/accounting systems and automation tools to increase efficiency and accuracy.

• Cross‑Functional Collaboration

  Work with accounting, procurement, and operations teams to ensure timely resolution of invoice and payment matters and to support vendor onboarding when required.

• Ad Hoc Tasks

  Support special projects and other finance-related tasks as assigned by the Finance Manager or Head of Finance.

Qualifications

• Education

  Bachelor’s degree in Accounting, Finance, or a related field, or equivalent practical experience.

• Experience

  1–3 years of experience in accounts payable, general accounting, or related finance roles preferred. Experience with multi-entity or multinational environments is an advantage.

• Technical Skills

  Proficient with accounting systems and ERPs (e.g., NetSuite, Xero, SAP Business One) and comfortable using Excel for reconciliations and reporting. Familiarity with electronic payment processing is desirable.

• Communication

  Clear written and verbal communication skills in English. Ability to work collaboratively with internal teams and external vendors.

• Attributes

  Strong attention to detail, organizational skills, ability to prioritize tasks and meet deadlines, and a commitment to maintaining confidentiality and accuracy.

Core Competencies

• Accurate and timely execution of accounts payable tasks with a focus on maintaining internal controls.

• Problem-solving mindset and the ability to escalate and resolve discrepancies effectively.

• Comfortable working independently and as part of a distributed or remote finance team.

• Willingness to learn new systems and contribute to process improvements and automation initiatives.

Why Join Asiacruit

• Flexible remote work arrangement supporting work-life balance.

• Collaborative and diverse team with opportunities for international exposure and career growth.