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AI Summary
The Accounts Payable Accountant will manage the end-to-end vendor payment process, including invoice verification, payment execution, and vendor correspondence. They will also collaborate cross-functionally to ensure accurate financial records, support month-end closing activities, and assist with audit requests.
Who We Are & What We Do
At Helix, our mission is simple: to help everyone improve their lives through their DNA.
Ready to make a real-world impact with your skills? At Helix, we're transforming healthcare by making genomics a standard of care. We partner with health systems and life science companies to accelerate the integration of genomic data into clinical practice. Join us in building a future where healthcare is personalized, proactive, and powered by genomics.
What is special about this role?
Every vendor payment, every approval routed, every invoice resolved: that's the Accounting team's job, and it's what keeps Helix's operations running without a hitch. As an AP Accountant, you'll be at the center of that process, working hands-on with our procurement software and directly with budget owners and vendors to keep payments accurate and on time. You'll also have the opportunity to leverage AI tools to work smarter, cut down on manual busywork, and free up time for the parts of the job that matter most. It's a role built for someone early in their accounting career who wants real ownership of a process from day one, with a clear path to grow into more.
As an Accounts Payable Accountant, you will:
- Review, verify and process vendor invoices through procurement software, and ensuring accurate, timely payment execution
- Maintain vendor master data and payment records with precision.
- Partner with budget owners and bill owners to resolve approval delays and answer payment status questions.
- Manage vendor correspondence including responding to inquiries, resolving invoice discrepancies, and chasing down the root cause of payment issues.
- Follow established AP procedures and controls, and speak up when you spot a better way to do something.
- Collaborate cross-functionally with Finance, Procurement, and Operations to keep billing and payment timelines aligned.
- Support prepaids and fixed asset accounting
- Reconcile vendor statements, investigate discrepancies, and assist with month-end accruals, closing entries and reconciliations.
- Support annual 1099 fillings and audit requests.
- Build breadth beyond AP by cross-training with the team on adjacent accounting work
About you:
- 2–4 years of experience in accounts payable, staff accounting, or a similar billing/AP role.
- Bachelor's degree in Accounting, Finance, or Business.
- Detail-oriented, organized, and proactive, with a commitment to accuracy and accountability.
- Strong written and verbal English communication skills — you're comfortable coordinating across teams and talking directly with vendors.
- Able to juggle multiple invoices and priorities without dropping the ball.
- Curious and adaptable — eager to learn new systems and take on more as you grow.
- Experience leveraging AI tools like Claude or Gemini to work more efficiently.
- Strong Excel and Google Sheets skills (pivot tables, VLOOKUP, data validation).
Pluses:
- Familiarity with Ramp or similar procurement platforms
- Familiarity with Netsuite ERP
- Prior experience in the biotech industry, or with a start-up
Expected Interview Process:
1) Recruiter Screen 2) Manager Screen/Tech Screen 3) Onsite 4) Offer
Expected Pay For This Role:
There are 3 distinct parts to your Helix offer: 1) Base Salary 2) Annual Bonus 3) Equity
- Expected Helix Base:
- Expected Helix Discretionary Annual Bonus: 15% of your annual salary
- Equity: We offer generous equity at Helix. If you receive a Helix offer your recruiter will book dedicated time with you to educate you on our equity model.
Aside from working alongside brilliant, dedicated, passionate, down-to-earth, curious, warm, and thoughtful people, we also provide great benefits:
- Flexible PTO
- Remote options for many roles and a home office stipend
What To Expect During Your First 90 days:
- 30 Day
- Get up to speed with Helix applications:
- Ramp, vendor master data, and Helix's AP approval workflow.
- Netsuite - ERP
- Claude - AI
- Shadow current invoice processing and payment runs end-to-end.
- Meet key budget owners, bill owners, and frequent vendor contacts.
- Begin processing invoices with support/review.
- Get up to speed with Helix applications:
- 60 Day
- Independently manage day-to-day invoice processing and payment approvals.
- Own vendor correspondence, resolving discrepancies without needing escalation for routine issues.
- Strengthen relationships with budget owners to speed up approval turnaround.
- Identify at least one process inefficiency and propose an improvement.
- 90 Day
- Fully own the AP cycle with minimal oversight.
- Contribute to a process improvement or automation (e.g., leveraging AI tools like Claude or Gemini for efficiency).
- Build reliable cross-functional relationships with Finance, HR, Supply Chain, and Lab Operations.
- Be ready to take on additional month-end responsibilities
To learn how Helix collects, uses, and protects your personal information during the recruitment process, please review our Privacy Notice.
Helix is proud to be an equal opportunity employer, and committed to providing employment opportunities regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable federal, state, and local laws.
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