Accounting & Purchasing Specialist

Accounting & Purchasing Specialist  (Remote)

Contract Position – Part-Time or Full-Time Based on Business Needs | Competitive Compensation Based on Experience

About GigaKOM

For more than 20 years, GigaKOM has delivered enterprise-level IT solutions to K–12 school districts, higher education institutions, state and local government agencies, and commercial organizations across California and the Western U.S. Through partnerships with leading technology manufacturers and distributors, we provide secure, scalable networking, wireless, security, cloud, and infrastructure solutions.

As GigaKOM continues to grow across California, Arizona, Nevada, and other Western U.S. markets, we are seeking a proactive and detail-oriented Accounting & Purchasing Specialist to support financial operations, purchasing, vendor coordination, order tracking, and accounting administration.

This position is ideal for someone with accounting experience, strong attention to detail, and familiarity with IT products, procurement workflows, purchase orders, vendor invoices, and order tracking.

Location

Remote

This is a remote position. Candidates must be able to maintain regular overlap with U.S. Pacific Time to support accounting, purchasing, vendor, and internal team coordination.

Position Overview

The Accounting & Purchasing Specialist is responsible for supporting key accounting and purchasing functions, including Accounts Receivable, Accounts Payable, reconciliations, purchase order processing, vendor coordination, and order tracking.

This role works closely with Accounting, Sales, Purchasing, Project Management, Engineering, and Operations teams to ensure accurate financial records, timely vendor processing, proper order tracking, and clear communication across departments.

This is a contract-based position that may be structured as part-time or full-time depending on business needs, workload, candidate qualifications, and availability.

The ideal candidate has a strong accounting foundation, understands purchasing and procurement processes, and is comfortable working in a fast-paced IT solutions environment.

What You’ll Do

Accounts Receivable Management

• Support full-cycle Accounts Receivable activities, including invoicing, client follow-up, and collections
• Communicate with clients regarding invoice questions, discrepancies, payment status, and billing documentation
• Track outstanding balances and assist with timely payment collection
• Maintain accurate customer billing records and supporting documentation
• Coordinate internally to resolve billing issues related to orders, customer accounts, or supporting documentation

Accounts Payable Support

• Assist with processing vendor invoices, purchase orders, and payment requests
• Match vendor invoices against purchase orders, packing slips, quotes, and receiving documentation
• Review invoice accuracy, tax, freight, shipping, and other related charges
• Help maintain accurate vendor records and payment status tracking
• Support AP reporting and payment preparation as needed

Purchasing & Procurement Support

• Create, review, and process purchase orders for IT products, equipment, licensing, and materials
• Work with distributors, vendors, and manufacturers on pricing, availability, order status, and lead times
• Coordinate purchasing activity with Sales, Engineering, Project Management, and Operations
• Track product availability, backorders, substitutions, shipment status, and delivery timelines
• Ensure purchasing records are accurate and aligned with customer quotes, vendor quotes, and internal requirements
• Support procurement documentation for public sector, education, and customer purchasing workflows

Order Tracking & Vendor Coordination

• Track open orders from purchase order creation through delivery and receipt
• Follow up with vendors and distributors on shipment status, ETA updates, backorders, and fulfillment issues
• Communicate order status updates to internal teams
• Help resolve order discrepancies, missing items, incorrect shipments, returns, and RMAs
• Maintain organized records of purchase orders, invoices, tracking numbers, and vendor communications

Reconciliations & Financial Accuracy

• Reconcile bank accounts, credit cards, vendor accounts, and balance sheet accounts as assigned
• Review transactions for accuracy, completeness, and proper classification
• Investigate discrepancies and coordinate corrections with internal teams
• Support month-end close activities and financial reporting preparation
• Maintain accurate financial records in accordance with company policies

Reporting, Compliance & Process Improvement

• Prepare and maintain financial reports, purchasing reports, and operational tracking documents
• Support internal controls, documentation standards, and compliance with company policies
• Help improve accounting, purchasing, and order tracking workflows
• Use Excel and other tools to organize data, identify trends, and support decision-making
• Support adoption of automation and AI-enabled tools where appropriate to improve efficiency

Qualifications

Required

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
• 5+ years of professional experience in accounting, finance operations, purchasing, or related administrative financial roles
• Experience with Accounts Receivable and Accounts Payable processes
• Experience supporting purchasing, procurement, purchase orders, or vendor invoice processing
• Strong proficiency with Microsoft Excel and Microsoft Office applications
• Excellent written and verbal communication skills in English
• Strong attention to detail, accuracy, and organization
• Ability to manage multiple priorities and meet deadlines
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality when handling financial and business information
• Ability to work independently in a remote environment with regular Pacific Time availability

Preferred

• Experience in the IT, technology, managed services, or systems integration industry
• Familiarity with IT products, hardware, software licensing, networking equipment, and distributor procurement workflows
• Experience working with vendors, distributors, and manufacturers
• Experience supporting public sector, education, or SLED-related purchasing processes
• Experience with ERP, PSA, CRM, or accounting systems such as NetSuite, Autotask, QuickBooks, or similar platforms
• Experience using AI-driven tools or automation to improve accounting, purchasing, reporting, or workflow efficiency

Core Competencies

• Accounts Receivable and Accounts Payable support
• Purchasing and procurement coordination
• Vendor and distributor communication
• Purchase order processing and order tracking
• Financial reconciliation and reporting
• Attention to detail and documentation accuracy
• Excel analysis and data organization
• Cross-functional communication
• Confidentiality and professional judgment
• Problem-solving and process improvement
• Time management and remote work discipline

Compensation & Structure

• This is a contract-based position.
• Contract engagement may be structured as:
  • Part-Time
  • Full-Time
• Work schedule will be determined based on business needs, workload, candidate qualifications, and availability.
• Competitive compensation based on experience, accounting background, purchasing experience, technical familiarity, and applicable industry experience.
• Performance-based incentives may be available for certain responsibilities or measurable outcomes.

Why Join GigaKOM?

• Established reputation serving public sector and enterprise markets across California and the Western U.S.
• Opportunity to support accounting, purchasing, and operational functions in a growing IT solutions company
• Exposure to enterprise networking, wireless, security, cloud, and infrastructure projects
• Collaborative environment with Sales, Purchasing, Accounting, Project Management, Engineering, and Operations teams
• Opportunity to improve systems, processes, reporting, and procurement workflows
• Flexible remote structure with long-term growth opportunities

If you are a detail-oriented accounting and purchasing professional with experience in financial operations, procurement, vendor coordination, and order tracking, we encourage you to apply and join GigaKOM’s growing operations team.