Accounting Manager

Overview

The Accounting Manager is responsible for the company's day-to-day accounting operations, including the general ledger, payroll administration for multiple entities, and the annual financial statement audit, while ensuring the accuracy and integrity of financial records and maintaining strong internal controls. This role owns hands-on accounting execution and ensures compliance with applicable accounting standards and regulatory requirements.

The Accounting Manager works closely with leadership and partners with the FP&A team, which owns budgeting, forecasting, board and management reporting, and lender compliance reporting, to ensure the underlying accounting data is accurate, timely, and audit-ready. This is a fully remote position open to candidates located within the United States.

Your responsibilities

• Oversee day-to-day general ledger accounting, including preparing and reviewing journal entries, coding and reconciling credit card activity, and performing monthly bank reconciliations across all entities
• Own and maintain the chart of accounts, ensuring consistent structure and coding across all entities
• Manage month-end and year-end close processes, including tracking and recording software capitalization adjustments in accordance with company policy
• Maintain the fixed asset ledger, including tracking additions and disposals, calculating depreciation, and reconciling fixed asset balances
• Prepare and process payroll for the company’s two entities, ensuring accuracy, compliance, and proper approvals
• Administer the company’s 401(k) plan, including employee deferral management, employer matching, and coordination of compliance testing
• Manage state tax registrations related to payroll, including tracking and filing multi-state withholding, unemployment, and other required state filings
• Manage sales and use tax compliance, including state registrations, tracking nexus, and preparing and filing returns
• Lead completion of the annual financial statement audit, including preparing audit schedules and supporting documentation and coordinating with external auditors
• Coordinate additional audits and reviews as needed, including tax audits, payroll and employment tax reviews, and workers’ compensation audits
• Develop, implement, and maintain internal controls to safeguard company assets
• Ensure compliance with applicable federal, state, and local regulations across a multi-state organization
• Manage and maintain intercompany accounts for consolidated reporting
• Partner with the FP&A team by providing accurate, timely accounting data to support management reporting, board reporting, and lender compliance certificates
• Lead and develop accounting staff as applicable

Qualifications

• Bachelor's Degree in Accounting, Finance or related field; MBA or MAcc preferred
• 5-8 years of progressive accounting experience, including hands-on general ledger and payroll responsibilities
• Experience in an Accounting Manager, Assistant Controller, or senior accounting role
• Experience processing multi-entity, multi-state payroll (e.g., ADP, Gusto, Rippling, or similar) and administering 401(k) plans
• Experience supporting or leading financial statement audits
• Proficient in Excel, GAAP accounting, compliance reporting
• Experience with QuickBooks and Bill.com
• Willingness to learn new systems and provide feedback for improvement

Preferred Attributes

• Demonstrated strategic thinking in planning for the organizations short‐term and long‐term financial future
• High attention to detail and accuracy
• An excellent communicator with listening, leadership, and management skills
• Organized and can effectively deal with multiple time-sensitive tasks
• A team player who enjoys a fast-paced environment
• Ability to work independently in a remote environment
• Experience in the technology industry (preferred, not required)

Benefits

• Paid vacation, sick time, and personal time
• 11 company paid holidays 
• Health, dental, and vision benefits, with employer HSA contribution
• Long-term, short-term, and life insurances
• 401(k) with company match & profit sharing
• Monthly Fringe benefits
• Quarterly UberEats voucher
• Annual education stipend

CIVIE is an equal opportunity employer. We are committed to providing a workplace free from discrimination and harassment and consider qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.