Accounting Assistant

Description

Position: Accounting Assistant - Remote

Department: Home Office (Candidates must reside in RI or MA) 

Supervisor: Accounting Manager

Reporting to this position: N/A

FLSA Status: Full-time, Exempt (Administrative)

Salary: $50,000-65,000 annually (benefits eligible)

Start Date: Contingent upon background check, August or September 2026

Position Summary

The Accounting Assistant plays a key role in supporting the Finance team by managing day-to-day transactional accounting functions across Accounts Payable, Accounts Receivable, and cash management. This role reports directly to the Accounting Manager and works closely with cross-functional teams to ensure accurate, timely financial processing and reporting.

This is a fully remote position requiring strong attention to detail, organization, and the ability to manage multiple priorities in a fast-paced healthcare environment. Candidates must currently reside in Rhode Island or Massachusetts. 

Key Responsibilities

Accounts Payable & Vendor Management

• Enter and process vendor invoices accurately and timely
• Maintain vendor records, including onboarding, updates, and compliance documentation
• Assist with payment processing and ensure proper coding and approvals

Accounts Receivable & Billing

• Prepare and distribute monthly Piccoli Family Office invoices
• Assist with quarterly CAM (Common Area Maintenance) invoice preparation
• Support AR tracking and reconciliation activities as needed

Cash Management

• Record and reconcile daily cash receipts across multiple clinics
• Maintain and track daily cash receipts journals for each location
• Communicate weekly bank balances to Finance leadership
• Ensure accurate posting of all cash receipt activity

Credit Card & Payment Processing

• Allocate and reconcile company credit card transactions
• Record credit card payments in the accounting system
• Ensure proper documentation and adherence to company policies

Third-Party & EHR Posting

• Post third-party payments within the EHR system based on reporting outputs
• Ensure accurate linkage between accounting records and billing systems
• Collaborate with Revenue Cycle team to resolve discrepancies

Regulatory & Periodic Reporting

• Prepare and file annual 1099s in compliance with IRS requirements
• Assist with audit support and documentation requests as needed

Financial Reporting Support

• Compile and distribute weekly Financial Vital Signs reports to key stakeholders
• Support ad hoc reporting and analysis requests

Reporting Structure

• Reports to: Accounting Manager 
• Works cross-functionally with: Revenue Cycle, Clinic Operations, and Infrastructure 

Compensation and Benefits

• Salary Range: $50,000 – $65,000 annually

Benefits:

Everest Recovery provides a great benefits package which includes:

• Generous Paid Leave
• Eleven paid Holidays
• Collaborative, Patient-Centered Culture
• Medical, Dental and Vision
• Company sponsored life and disability coverage
• 401(k) Retirement plan w/ company match
• Employee Assistance Program
• Additional supplemental insurances available as well
• Professional Development

Why Join Us

• Remote work environment; on rare occasions, may be asked to travel (sometimes overnight) to locations in MA or ME for work purposes such as open houses, team building, etc.
• Opportunity to work closely with leadership and grow within the Finance department
• Exposure to a multi-entity, multi-location organization
• Collaborative, supportive team culture

Requirements

Qualifications 

Required

• 2+ years of accounting or bookkeeping experience
• Strong understanding of basic accounting principles (AP, AR, cash applications)
• Experience with accounting software and Excel
• High attention to detail and strong organizational skills
• Ability to manage recurring deadlines and multiple workflows
• Candidates must reside in RI or MA

Preferred

• Experience in healthcare, multi-location environments, or family office accounting
• Familiarity with EHR systems and third-party payment posting
• Experience with 1099 preparation and CAM billing

Key Competencies

• Detail-oriented with a high degree of accuracy
• Strong time management and prioritization skills
• Effective written and verbal communication
• Ability to work independently in a remote environment
• Collaborative mindset across departments