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AI Summary
The Accounting Assistant manages day-to-day administrative and transactional finance functions, including processing high-volume vendor invoices and purchase orders. They also coordinate with the procurement team to ensure pricing accuracy and maintain vendor records.
This is a remote position.
OVERVIEWThe Accounting Assistant plays a critical support role within Pipeline Medical's Accounting team. This position is responsible for the day-to-day administrative and transactional finance functions that keep our high-volume procurement and distribution operations running smoothly.
RESPONSIBILITIES
Accounts Payable & Receivable Support
● Process and verify a high volume of vendor invoices, purchase orders, and payment requests accurately and on time
● Vendor Invoice processing completed within ≤ 3 business days
Procurement & Vendor Finance Administration
● Coordinate with the procurement team to ensure all supplier invoices align with agreed pricing and delivery terms
● Assist in tracking cost-of-goods data across product categories and flagging pricing discrepancies
● Vendor record accuracy maintained at ≥ 98%
● Purchase order-to-invoice matching rate of ≥ 97%
Requirements
● Bookkeeping or accounting certification is an advantage (e.g. QuickBooks, AAT, or equivalent)● Minimum of 2–4 years of experience in a finance administration, bookkeeping, or accounting support role
● Strong Microsoft Excel skills including pivot tables, VLOOKUP, and data formatting
● Experience with business intelligence tools such as Power BI or Tableau
● Exceptional attention to detail and accuracy in a high-volume transaction environment
● High attention to detail and accuracy in processing large volumes of financial transactions
● Ability to manage multiple deadlines and thrive in a structured, remote work environment.
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