🏖️Executive Assistant & Social Media Assistant - Job Code: 178889801898616

At Coconut 🥥, we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for top talent to fill the role below:

Role: Executive Assistant & Social Media Assistant

VA Rate:  $900-1100

Availability:  40 hours/week

Time Zone: EST

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To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

1️⃣ English Proficiency Rating – You will need to enter your CEFR English proficiency level in the application form. If you’re unsure of your rating, you can take a quick assessment here: EF SET Quick Check.

2️⃣ Coconut VA Profile (Resume) – Before submitting your application, please create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. This is a test of how keen you are with details and how well you follow instructions. ⚠️⚠️⚠️

3️⃣ 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. Before you do, check out these video tips and sample videos. Important: By submitting your video, you grant Coconut permission to share it on our platforms to help increase your chances of being matched with a client. Videos with broken or dummy links will result in disqualification.

Requirements

Experience Needed:

- Executive assistance / general operations: managing day-to-day admin, keeping the owner organized, owning recurring tasks without hand-holding

- Email administration and inbox management

- Calendar and appointment coordination

- Appointment-setting outreach (B2C) to book patients

- Patient pipeline tracking: blood work follow-ups, lab results, next-step coordination

- Social media execution - schedule and post social media posts primarily to Instagram but comfortable with all social media. Will be responsible for posting content to social media platforms.

- Comfortable using AI tools in daily workflow (ChatGPT, Claude) — able to lean on them to work faster and solve problems

- Resourceful and self-teaching: can look things up, figure out unfamiliar tools, and get up to speed on new tasks without step-by-step instruction

Good to have:

- Warm, positive personality; funny; easy to work with

- Healthcare / telehealth background

- Effective-over-perfectionist working style

- Proactive operator who spots and fixes gaps before being asked

- Strong AI fluency — actively uses AI to teach themselves and speed up their work

- Prior GoHighLevel or similar CRM experience 

- Genuine interest in health/wellness

Non-negotiable Requirements:

- Integrity and honesty

- Effective worker who can operate independently with minimal oversight

- AI-comfortable and resourceful: leans on AI tools, looks things up, and teaches themselves unfamiliar tasks without hand-holding

Industry/Tools Experience:

- Healthcare / telehealth experience

- Appointment setting, labs, telehealth workflows

- Genuine interest in health

- Tools: Canva, Instagram, Content 360, email/calendar admin, Ivory.io / GoHighLevel (future), ChatGPT & Claude; Labcorp (biometric testing); possibly Clay or Apollo for outbound later

Benefits

We’re all about uplifting lives in Coconut and we make sure we provide benefits that support work-life balance, well-being, and growth. Here’s what you can look forward to as part of the Coconut Community! ✨

✅ Competitive Salary – We recognize your skills and experience with a great compensation package.
✅ 13th Month Pay – Enjoy an extra month’s salary—because who doesn’t love a little bonus?

✅ Paid Time Off – Recharge with 12 days of PTO to use however you like—vacation, self-care, or just a break from it all!
✅ US Holidays Off – Enjoy 12 paid US holidays throughout the year.
✅ Maternity & Paternity Leave – We support growing families with dedicated leave for new parents.

✅ Comprehensive Healthcare – We’ve got you and your family covered with quality healthcare benefits.
✅ Life Insurance* – Our full-time HMO plan includes life insurance for extra peace of mind.
✅ Mental Health Support – Prioritize your well-being with access to mental health consultations and wellness resources.

✅ Milestone Gifts & Birthday Treats – We celebrate your achievements and make your special day even better!
✅ Exciting Team Experiences – Think island getaways, virtual town halls, and regional meetups—because work should be fun, too!

✅ Stay Connected – Be part of a supportive network where you can learn, grow, and connect with amazing people.

Some benefits may vary. Full details will be provided during the onboarding process.