Vendor & Compliance Assistant
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AI Summary
The role involves managing vendor due diligence, maintaining documentation, and preparing compliance reports for social media and loan officers. Additionally, the assistant will track offshore team progress and support operational workflows through structured reporting and task management.
Vendor & Compliance Assistant
Department: Operations
Employment Type: Full Time
Location: Client
Compensation: ₱40,000 - ₱50,000 / month
Description
We are seeking a highly organized and detail-oriented Operations & Compliance Assistant to support vendor management and social media compliance programs.
This is a task-based execution role focused on collecting, organizing, and preparing data and reports across multiple systems.
The role is designed to remove administrative and operational workload from leadership, allowing them to focus on program management, interpretation, and decision-making.
Key Responsibilities
Vendor Management (Approx. 60%)
- Assist with vendor due diligence processes within Ncontracts
- Organize and maintain vendor profiles and supporting documentation
- Bring legacy vendor profiles (147+) up to current standards
- Track completion status and maintain clean, structured records
- Prepare standardized reports based on vendor data
Social Media Compliance (Approx. 15%)
- Review Comergence reports for assigned loan officers
- Organize findings and prepare reports for review
- Ensure reports are ready for internal review by mid-week (Wednesday target)
- Format and prepare communications for loan officers and marketing teams
Operations & Coordination (Approx. 25%)
- Track and monitor offshore team activity and progress
- Assist in coordinating communication across teams
- Support implementation of standardized processes through documentation and reporting
- Maintain trackers and task lists (Excel-based)
- Provide daily updates and assist with prioritization planning
Systems & Tools
- Ncontracts
- Comergence
- Encompass
- Microsoft Office Suite (Excel, Word, Outlook, Teams, PowerPoint)
- PDF-based reporting
Work Style & Expectations
- Execution-focused role (not responsible for analysis or decision-making)
- Moderate accuracy required — work should be reliable and not require rework
- Ability to balance speed and attention to detail depending on task
- Strong adherence to processes and structured workflows
- Comfortable working with evolving priorities and processes
Communication & Workflow
- Daily communication with manager (via Teams/Outlook)
- Ability to coordinate with offshore teams as needed
- Provide end-of-day updates and assist in setting next-day priorities
- Work within a structured weekly cadence (e.g., social media compliance reporting deadlines)
Skills, Knowledge and Expertise
- Strong written and verbal English communication skills
- Ability to work full-time, aligned to 9:00 AM – 6:00 PM CST
- High level of organization and process discipline
- Comfortable working across multiple systems and managing data
Preferred Qualifications (Nice-to-Haves)
- Experience in mortgage, banking, or financial services
- Exposure to compliance or vendor management processes
- Experience with reporting and documentation workflows
- Familiarity with tools like Ncontracts, Comergence, or Encompass
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- In-depth training for career growth
- Great Company Culture and HR experience
- 1,000 PHP De Minimis
- Equipment and software provided
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