The specialist will manage end-to-end bi-weekly payroll processing and employee benefits administration for the U.S. workforce. They are responsible for ensuring compliance with federal, state, and local regulations while maintaining accurate employee records and resolving payroll discrepancies.
US Payroll & Benefits Specialist
Employment Type: Full-time
Location: Remote
Working Hours: U.S. Central Time (CST)
About Us
Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.
We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.
Role Overview
We are seeking a US Payroll & Benefits Specialist to manage end-to-end payroll processing and employee benefits administration for our U.S. workforce. This role is responsible for processing bi-weekly payroll for all company employees, ensuring payroll accuracy and compliance, administering employee benefit programs, maintaining compliance with federal, state, and local payroll regulations, and serving as the primary point of contact for payroll and benefits-related inquiries. The ideal candidate has strong payroll administration experience, exceptional attention to detail, and a solid understanding of U.S. payroll processes, benefits administration, and compliance.
Key Responsibilities
Process end-to-end bi-weekly payroll for all company employees, ensuring accurate, timely, and compliant payroll processing across the organization.Maintain employee payroll records, including new hires, terminations, promotions, salary adjustments, bonuses, deductions, and tax updates.Administer employee benefits programs, including health insurance, retirement plans, paid time off, and other company-sponsored benefits.Coordinate employee onboarding and offboarding activities related to payroll and benefits enrollment.Ensure payroll compliance with federal, state, and local labor laws, tax regulations, and company policies.Review payroll reports, reconcile payroll data, and resolve discrepancies before payroll processing.Process employee reimbursements, garnishments, benefit deductions, and other payroll adjustments.Collaborate with HR, Finance, and external payroll or benefits providers to ensure accurate employee records.Prepare payroll-related reports, audits, and documentation for management and regulatory requirements.Respond to employee inquiries regarding payroll, taxes, deductions, benefits, leave balances, and compensation.Support year-end payroll activities, including W-2 preparation, payroll reconciliations, and compliance reporting.Recommend process improvements to enhance payroll accuracy, efficiency, and employee experience.Maintain confidentiality of payroll, compensation, and employee information at all times.
Required Qualifications Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.2–5 years of experience processing end-to-end U.S. payroll for an entire organization and administering employee benefits.Strong knowledge of U.S. payroll practices, payroll tax regulations, wage and hour laws, and employee benefits administration.Experience with payroll systems such as ADP, Paychex, Paylocity, UKG, Gusto, Workday, Rippling, or similar HRIS/payroll platforms.Proficiency in Microsoft Excel, including formulas, data analysis, and payroll reconciliations.Experience managing benefit enrollments, deductions, leave administration, and employee lifecycle payroll activities.Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.Excellent verbal and written communication skills.Ability to manage multiple priorities while meeting strict payroll deadlines.Ability to maintain confidentiality and handle sensitive employee information with professionalism.
Benefits Competitive compensation package.Paid time off.Comprehensive employee benefits program.Opportunities for professional growth and career advancement.A collaborative, innovative, and high-performance work environment.
