Translation Services -REQUEST FOR PROPOSAL

REQUEST FOR PROPOSALS: English-to-Spanish Translation Services 

Timeline

• RFP Issued: June 1, 2026
• Questions Due: June 12, 2026
• Proposals Due: June 19, 2026
• Finalist Interviews: June 22–25, 2026
• Vendor Selected: June 26, 2026
• Contract Executed: July 1, 2026
• Project Kickoff: July 6, 2026
• Phase 1 Work Begins: July 20, 2026
• Submission Method: Email to julie@redwine.blue and cc people@redwine.blue 
• Point of Contact: Julie Womack, Head of National Programs 

About Red Wine & Blue

Red Wine & Blue is a nonprofit organization that organizes and mobilizes suburban women across the political spectrum. As we deepen engagement with Spanish-speaking communities, we are seeking a qualified translator, agency, or communications firm to ensure our materials are accurate, culturally resonant, and accessible.

Project Overview

This is a medium-sized, multi-month translation project. The scope includes, but is not limited to:

• One-pagers, fact sheets, and advocacy materials
• Website copy and digital content
• Member-facing content in our Rally platform
• Evergreen member guides and other external-facing materials

The full document inventory has not been finalized. The selected vendor will assist with an initial scoping process at project kickoff. Volume and timeline will be confirmed once scoping is complete.

Scope of Work

Translation & Localization: Accurate, culturally appropriate English-to-Spanish translation with an emphasis on localization over literal translation. Experience with political, civic engagement, or advocacy content is strongly preferred.

Design & Layout Preservation: Translated documents must be delivered in their original formats (PDF, Word, Canva, InDesign, etc.) with all design elements, branding, and formatting intact. Canva experience is highly preferred. Minimal to no redesign support will be available from our internal team.

Project Scoping: Assistance with document inventory and phasing recommendations based on volume, priority, and budget. Clear timelines, milestones, and regular communication are expected.

Quality Assurance: Multi-step review including native speaker proofreading, accuracy verification for political and policy terminology, and built-in client revision rounds.

Requirements & Qualifications

Required:

• Demonstrated English-to-Spanish translation proficiency with verifiable samples
• Ability to deliver translated files in original or equivalent formats without additional graphic design support
• Professional liability, errors & omissions (E&O), or media liability insurance

Highly Preferred:

• Experience translating political, advocacy, civic engagement, or policy content
• Canva proficiency

Preferred:

• Prior nonprofit experience
• Native or near-native Spanish fluency with cultural competency
• Project management tools for tracking deliverables and revisions
  

Proposal Requirements

Proposals must include:

1. Organizational overview, team structure, and primary point of contact
2. Relevant experience summary with at least two client references (nonprofit preferred)
3. Sample translations, particularly one-pagers, fact sheets, or web copy
4. Description of translation process, QA workflow, and tools used
5. Recommended scoping approach, proposed pricing model, and estimated cost range
6. Insurance coverage details and how your organization handles errors or disputes
   

Evaluation Criteria

• Relevant experience in political/advocacy translation
• Quality of sample translations and portfolio
• Ability to preserve design and deliver print/web-ready files
• Strength of insurance and contractual protections
• Proposed pricing and value
• References and client satisfaction
  
  

Timeline

• RFP Issued: June 1, 2026
• Questions Due: June 12, 2026
• Proposals Due: June 19, 2026
• Finalist Interviews: June 22–25, 2026
• Vendor Selected: June 26, 2026
• Contract Executed: July 1, 2026
• Project Kickoff: July 6, 2026
• Phase 1 Work Begins: July 20, 2026

Terms & Conditions

Red Wine & Blue reserves the right to accept or reject any proposals at its sole discretion. All proposals are confidential. The selected vendor will execute a formal services agreement including confidentiality provisions. Submitted pricing must remain valid for at least 90 days.

To submit your proposal please email julie@redwine.blue and cc: people@redwine.blue. 

All questions must be submitted in writing by the Questions Deadline. Responses will be shared with all registered respondents. Proposals must be submitted electronically by June 19, 2026.