Time & Labor Systems Specialist

* Position is eligible for Remote / Work from Home opportunity *

Hiring Manager: Becky Olson

Department: Human Resources

Talent Partner:  Elizabeth Fleming

Job Grade: N14

As a condition of employment, physical work location must be in one of the 50 states or the District of Columbia.

Notice of Collection & Privacy Policy for Applicants Residing in California: California Applicant Privacy Policy | Noridian (noridiansolutions.com)

Job Title

Time & Labor Systems Specialist

Job Summary

The Time and Labor Systems Specialist ensures accurate and compliant employee time tracking to support timely payroll processing. This role reviews and audits weekly timesheets, analyzes exception reports, and collaborates with employees, managers, HR, and Payroll to resolve discrepancies. The position also provides guidance to employees and managers on timekeeping procedures. Success in this role requires strong attention to detail, effective communication, and the ability to manage sensitive information.

Essential Functions

Key Duties/Responsibilities/Accountabilities

• Processes, reviews, and audits weekly employee timesheets within the timekeeping system to ensure completeness, policy compliance, and payroll readiness 
• Runs and analyzes timekeeping exception reports and partner with employees, supervisors, HR, and Payroll to resolve discrepancies 
• Accurately enter and maintain contingent worker data in the timekeeping system
• Performs timekeeping system imports, exports, and reconciliations to support payroll processing and error resolution 
• Assists with system updates, testing, and periodic audits as needed
• Provides guidance or basic training to employees and managers on timekeeping procedures

Non-Essential Duties and Functions

• Other duties as assigned

Minimum Qualifications

• High school diploma or equivalent
• Excellent organizational skills with strong attention to detail
• Ability to interpret policies, reports, and complex process documentation
• Effective communication skills
• Ability to handle sensitive and confidential information
• Basic Microsoft Office experience

Preferred Qualifications

Above requirements and the following:

• 2 years of experience in timekeeping, payroll administration, or HR operations
• Hands-on experience with Deltek Time & Expense, Costpoint, or comparable enterprise timekeeping/payroll systems
• Strong understanding of exempt vs. non-exempt rules, PTO usage, unpaid time, and payroll compliance
• Experience supporting payroll imports/exports and audit documentation
• Familiarity with government regulated environments (e.g., SCA, compliance audits)
• Advanced Excel skills for report review and data validation

Environment and Cognitive/Physical Demands

• Office Environment
• Ability to read, hear, speak, keyboard, reason, communicate effectively and problem solve
• Requires prolonged sitting and telephone use
• Requires the use of office equipment such as computer terminals, telephones, copiers and printers
• Infrequent lifting to 15 pounds
• Infrequent stooping

Segregation of Duties

Every employee is responsible to perform their duties and responsibilities in accordance with Noridian values, policies and procedures, including but not limited to: Segregation of Duties Principles, HIPAA, Security and Privacy, CMS requirements, the Noridian Compliance Program and any other applicable laws, rules and regulations.

Statement of Other Duties

This document describes the essential functions, requirements, and responsibilities of this job, and is not intended to be a complete list of all tasks and functions.  Employees may be requested to perform job related tasks other than those specifically listed in this description and may be required to perform any task requested by the supervisor or management.

Total Rewards Package:

Health, Dental and Vision Insurance, Voluntary Insurance Plans, Health Savings and Flexible Spending Accounts, 401k and Company Match, Company-paid Life Insurance, Education Assistance Program, Paid Sick Leave, Paid Holidays, Increasing PTO Accrual Plan, Medical/Parental/Disability Leave, Workers Compensation, Retiree Benefits, Severance Package, Employee Assistance Program, Financial and Health Wellness Benefits, Casual Dress, Open Office Setting, and Online Learning System.

CMS Access Compliance and Regulation Contingency Statement

Some positions require compliance with (i) federal and agency specific regulations and related clauses included in Noridian's prime contracts with the Government, (ii) background checks, and (iii) eligibility for a government-issued identification card.

An employee in this position may be required to possess a “Federal Identification Card” (Federal ID) as a condition of employment. Federal ID’s may include one of the following: Personal Identity Verification (PIV) card, Personal Identity Verification-Interoperable (PIV-I) card, a Local-Based Physical Access Card issued by CMS, or a Local-Based Physical Access Card issued by another Federal agency and approved by CMS.  Obtaining a Federal ID and continued eligibility for this position may require the successful completion of a Federal Background Investigation performed by the Federal Government and a residency requirement that you have lived in the United States at least three out of the last five years. Failure to obtain a Federal ID may result in the removal from the position or termination of employment. 

Equal Employment Opportunity

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. 

The pay range for this position is $19.05 - $31.34 per hour, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors.

Other Compensation: Incentive Plan & Lifestyle Benefit

This job will be closed 7/22/2026 at 8:00AM CST.  No further applications will be considered.