Technology Department Administrator

Key Responsibilities

• Manage daily administrative operations for the IT department in a remote environment, including scheduling meetings, maintaining calendars, preparing agendas, and documenting meeting minutes
• Serve as the primary liaison with technology vendors, handling relationships, contract management, renewals, and purchasing activities
• Maintain and track all technology contracts, licenses, and subscriptions to ensure timely renewals and accurate documentation
• Partner with the CIO to develop and manage the annual technology budget, including tracking expenses, processing invoices, and reconciling monthly financials
• Prepare budget variance analyses, forecasting reports, and identify opportunities for cost savings and optimization
• Support capital planning efforts by compiling cost estimates and assisting in the preparation of business cases for technology investments
• Coordinate IT projects by monitoring progress, tracking milestones, and escalating risks or concerns as needed
• Develop project status reports and dashboards to provide visibility to leadership
• Create and maintain departmental documentation such as standard operating procedures, workflows, and onboarding materials
• Assist with ensuring compliance with firm policies, data security standards, and regulatory requirements
• Support internal and external audits and vendor risk reviews by coordinating documentation and intake processes
• Maintain information governance standards, including proper document organization within NetDocuments (NetDocs)
• Provide general administrative support to the E-discovery team

Qualifications & Requirements

• High school diploma or GED required; associate’s or bachelor’s degree preferred
• Minimum of 5 years of experience in an administrative or coordination role, preferably supporting a technology or professional services team
• Proven ability to work effectively in a remote environment, managing time, priorities, and communications independently
• Exceptional organizational skills with the ability to handle multiple projects, deadlines, and competing priorities
• Strong verbal and written communication skills with a professional, client-service-oriented approach
• High attention to detail in document preparation, financial tracking, and data accuracy
• Demonstrated ability to anticipate needs, take initiative, and solve problems independently
• Strong collaboration and interpersonal skills, with the ability to work across distributed teams
• Ability to handle sensitive and confidential information with discretion
• Adaptability and flexibility in a fast-paced, evolving environment
• Commitment to providing excellent internal and external customer service

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