Surplus Lines Analyst

Description

Position reports to: Compliance Team Lead 

Position Summary 

The Surplus Lines Tax Compliance Analyst is responsible for managing surplus lines tax filings and ensuring compliance with applicable state regulations across multiple jurisdictions. This role partners closely with Compliance, Legal, Accounting, and production teams to reconcile discrepancies between tax reports, policy documentation, and supporting records to ensure accurate and timely filings.

The analyst prepares, reviews, and submits surplus lines tax reports, affidavits, and related regulatory filings while maintaining adherence to filing deadlines and statutory requirements. This position is also responsible for researching, monitoring, and implementing regulatory and tax rule changes impacting surplus lines compliance processes.

In addition, the role supports operational efficiency by coordinating the collection and submission of required documentation to state regulators and maintaining accurate filing records and audit-ready documentation. The ideal candidate is highly detail-oriented, organized, and capable of managing multiple deadlines in a fast-paced insurance environment.

Essential Job Functions 

Surplus Lines Tax Management

· Process surplus lines transactions across all applicable jurisdictions, including affidavit review, policy forwarding, and transaction processing activities. 

· Prepare, review, and file surplus lines tax reports on a monthly, quarterly, semi-annual, and annual basis, ensuring accuracy and adherence to all filing deadlines. Escalate penalties, notices, or compliance concerns to leadership as appropriate. 

· Reconcile discrepancies between tax filings, policy documentation, and invoicing records, partnering with production and operational teams to resolve issues efficiently. 

· Coordinate the timely payment of surplus lines taxes, stamping fees, and related regulatory fees to the appropriate jurisdictions. 

· Assist in the development, documentation, and continuous improvement of surplus lines tax processes, procedures, and controls. 

· Research and interpret state surplus lines statutes, regulations, and legislative updates to support ongoing compliance efforts. 

· Maintain accurate, organized, and audit-ready filing records and supporting documentation. 

 Regulatory Compliance

· Research, monitor, and implement changes necessary to maintain compliance with state surplus lines laws, tax requirements, and filing obligations. 

· Ensure compliance with regulatory guidelines governing non-admitted insurance transactions, including upstream compliance requirements for wholesalers and agents. 

· Support the administration of new, renewed, and terminated licenses, including maintenance of licensee state accounts and regulatory portals. 

· Assist with broader insurance compliance initiatives, including monitoring, auditing, investigating, and updating operational procedures throughout the policy lifecycle. 

· Review state regulatory bulletins and coordinate updates to internal filing systems, underwriting platforms, and communications distributed to licensees and stakeholders. 

· Respond to surplus lines compliance inquiries through shared compliance inboxes and internal communication channels. 

· Provide guidance and insight to leadership regarding surplus lines requirements, operational impacts, and regulatory changes. 

· Complete required zero-business filings for applicable licensees and jurisdictions. 

· Maintain and update compliance reference materials, including state tax rates, filing requirements, and regulatory guidance used by operations, underwriting, accounting, and actuarial teams. 

 Internal Reporting & Operational Support

· Update internal systems and databases with surplus lines tax filing statuses and transaction details. 

· Communicate surplus lines tax payment amounts and related reporting information to Accounting to support accurate financial recording and reconciliation. 

· Assist with auditing accounts payable processes to ensure timely remittance of collected taxes and fees. 

· Provide support and guidance on ad hoc surplus lines compliance questions from business units across the organization. 

• Participate      in special projects and perform additional duties as assigned

Requirements

Education & Certifications

• Bachelor’s degree in Risk Management      & Insurance, Business Administration, Legal Studies, or a related      field preferred. Equivalent industry experience may be considered in lieu      of a degree. 

Required Experience

• Minimum of 3+ years of experience within      the insurance industry. 
• Minimum of 2+ years of experience      handling surplus lines tax filings, regulatory reporting, or a related      compliance function. 
• Experience working within MGA, wholesale      brokerage, carrier, or delegated authority environments is strongly      preferred. 

Required Knowledge

• Working knowledge of state surplus lines      regulations, tax filing requirements, and non-admitted insurance      compliance obligations. 
• Solid understanding of insurance      terminology, policy structures, and transaction workflows. 
• Familiarity with broader insurance      operations, including underwriting, accounting, licensing, and policy      administration processes, is strongly preferred. 

Skills & Abilities

• Intermediate to advanced proficiency in      Microsoft Office applications, particularly Excel. 
• Experience with policy administration      systems, compliance platforms, and Inscipher is strongly preferred. 
• Strong analytical, problem-solving, and      data reconciliation skills with exceptional attention to detail. 
• Advanced research capabilities with the      ability to interpret regulatory requirements and communicate findings      effectively. 
• Ability to analyze and execute complex      regulatory and filing requirements across multiple jurisdictions. 
• Strong written and verbal communication      skills with the ability to collaborate effectively across operational,      accounting, legal, and production teams. 
• Highly organized with the ability to      self-manage workload, prioritize competing deadlines, and work      independently in a fast-paced environment. 
• Demonstrated ability to maintain      confidentiality and handle sensitive regulatory and financial information      with professionalism and accuracy.