The role
You'll own end-to-end procurement and logistics for Australia and the USA: from turning the forecast into a purchasing plan, through factory pricing and production, to stock landing in the right warehouse at the right time. It's a hands-on role for someone who raises the POs themselves and knows the numbers behind them.
Key responsibilities
Demand and supply planning
- Update the AU and US purchasing plans from the latest sales forecast, monthly or as demand shifts
- Assess stock on hand and on order against forecast by SKU, channel and market; flag shortfalls and overstock early
- Set and maintain reorder points, safety stock and weeks-of-cover targets
Procurement and purchase orders
- Raise, issue and track purchase orders with factories and suppliers
- Keep the ERP (Cin7) up to date and accurate on inventory, POs, receipts and landed COGS by SKU
Reconcile inventory and landed COGS with Finance (Xero) so stock values and margins are right
- Manage packaging, labels and component supply so finished-goods production is never held up
Supplier and factory management
- Negotiate pricing, MOQs, payment terms and lead times with contract manufacturers and factories
- Build and maintain landed-cost models by SKU; find savings in unit cost, freight and duty
- Manage production timelines from PO to ex-factory, and chase delays before they become stock-outs
- Work with suppliers on quality standards, specs and pre-shipment checks
- Source and qualify alternative suppliers to reduce single-source risk
Inbound logistics and import
- Book and manage inbound sea and air freight from China and other overseas suppliers to our AU and US warehouses
- Manage shipments from ex-factory to warehouse receipt; track sailings and chase delays
- Own customs clearance, duties and import documentation in both markets
- Coordinate inbound receiving with our 3PLs and check receipts against POs
Reporting
- Report to Finance on inventory spend: committed POs, deposits and balances due, freight and duty, against budget
- Report weekly on stock position, open POs, inbound shipments and risks
- Track supply chain KPIs and landed cost, and feed accurate inventory and cash-out timing into the cash flow forecast
What success looks like (6–12 months)
- No stock-outs on top-selling SKUs
- Purchasing plans updated from forecast on a set monthly rhythm, trusted by Finance and Sales
- Lower landed cost per unit through renegotiated pricing, freight and duty
- Healthier inventory: less aged and excess stock, cash not tied up in slow movers
- Factory orders landing in our warehouses on schedule
- Inventory records that match physical stock across every 3PL
Requirements
Role Qualifications
Must have
- 4+ years in supply chain, procurement or inventory planning, ideally in consumer products
- Hands-on experience raising POs and building purchasing plans from a forecast
- A track record negotiating price and terms directly with overseas factories or contract manufacturers
- Working knowledge of international freight, Incoterms, customs and import compliance
- Strong Excel or Google Sheets skills: you build your own stock and landed-cost models
- Experience with an inventory management system (Cin7 or similar)
- Organised, detail-driven and comfortable owning outcomes without a big team around you
Nice to have
- Experience sourcing from China: factory visits, QC inspections, managing Chinese suppliers
- Experience supplying both Australia and the US
- Comfort working across AU, US and China time zones
Benefits
Reports to: Co-founder, Operations
Location: Philippines (remote)
Schedule: Primarily follows AU Timezone
Type: Full-time
Works with: Finance, Retail, E-commerce, Amazon, contract manufacturers, 3PLs, freight forwarders
— Sarah J.
·
Marketing Manager
★★★★★
Verified
