Spanish-Speaking Medical Scribe & Assistant

Job Description: Spanish-Speaking Medical Scribe &

Assistant

Company: Specialized Gastroenterology Practice

Location: Remote (Latin America / South America - Fixed Location Required)

Position Type: Part-time to Full-time (Starting at 30 hours/week)

I. Role Overview

We are seeking a highly dedicated and detail-oriented Virtual Medical Scribe and Assistant to

support a fast-paced Gastroenterology practice in the United States. This role is critical in

ensuring clinical excellence by providing real-time scribing, comprehensive pre-charting, and

essential administrative support.

The ideal candidate will be a licensed nurse with a strong clinical background and a stable,

high-performance home office setup.

II. About the Clinic and Physician

Specialization: Gastroenterology.

Physician Profile: Our specialist is highly demanding and operates on a word-of-mouth

referral basis. His time is split equally between the surgery center and clinical patient

care.

Culture: Fast-moving and professional. The practice relies solely on its reputation for

excellence.

III. Key Responsibilities & Tasks

Pre-Charting: Reviewing patient schedules in advance to prepare charts; pulling lab

results, imaging reports, and prior consultation notes into the EMR so the physician is

prepared before each visit.

Real-Time Medical Scribing: Accompanying the doctor virtually during patient visits to

record clinical notes and documentation accurately.

Patient Coordination: Handling incoming calls and scheduling appointments during

non-scribing hours.

Clinical Communication: Relaying information between the physician and patients.

Workflow Integration: Assisting the doctor between back-to-back appointments to

maintain a smooth clinic flow.

IV. Mandatory Requirements

Clinical & Educational Background

Nursing Background: A Bachelor's degree in Nursing (RN/BSN) is required to ensure

a deep understanding of medical terminology, pharmacology, and drug interactions.

Experience: At least one year of experience as a Medical Virtual Assistant or Scribe.

Educational Recency: Candidates should ideally be within five years of graduation or

active practice to ensure up-to-date knowledge.

Language Proficiency: Must be Bilingual (English and Spanish).

Technical & Security Specifications

Fixed Working Location: The candidate must work from one specific, consistent

location only. Epic EMR access is tied to a verified IP address; changing locations or IP

addresses causes significant security disruptions and requires hours of technical

modification to restore access.

Hardware: Minimum 8 GB RAM.

Monitor: Minimum 21–22 inch monitor. Epic does not function well on smaller screens

without 32 GB RAM.

Multitasking: Ability to run Epic and Zoom simultaneously on the same computer (no

phone/tablet workarounds).

Compliance

Documentation: Must provide a valid Passport, Criminal Background Check (e.g., NBI

clearance or equivalent), and Professional License.

V. Nice to Haves

Software Proficiency: Prior experience with Epic EMR is a significant advantage.

Specialty Exposure: Previous experience in Gastroenterology or surgical practices.

VI. Schedule and Training

Training Period: Two-week intensive phase (Epic EMR and practice-specific

workflows).

Working Hours: Starts at 30 hours per week, with the potential to move to 40 hours

based on performance.