Sourcing Administrator (China)

Join Papier as a Sourcing Administrator!
Location: Remote (based in China)
Reports to: Senior Sourcing Manager
Team: Sourcing
Salary: Competitive

About Papier
At Papier, we believe in the power of the blank page. Since the business was founded in London in 2015, we've been crafting beautifully designed stationery - from journals and planners to wedding invitations - that inspire creativity and meaningful connections. With over £60 million raised and a growing presence in the UK, US and beyond, we're on a mission to make everyday moments noteworthy. 

The Role
You'll be our eyes and ears on the ground in China. This is an outsourced, China-based role supporting our UK Sourcing team across the end-to-end sourcing process - from product development and sample chasing through to factory inspections and delivery to our warehouses. You'll own the admin that keeps our products moving: accurate SKU and PO set-up, well-organised samples and timely, quality-checked orders.

Working closely with our UK-based Sourcing Manager, you'll help keep our orders on track and our product data spot-on. This is an mid-level role with full remote support from our UK Sourcing Managers and regular travel to supplier factories, so it's perfect for someone organised, detail-loving and keen to learn how great product gets made. About You
You'll be a great fit if...

•  You're a whizz with Excel and enjoy following processes and procedures.
•  You're brilliantly organised - you can juggle multiple tasks and prioritise your workload.
•  You're a clear, confident communicator, comfortable working across teams and with third parties like factories and inspection agencies.
•  You're a problem solver with a can-do attitude.
•  You've got incredible attention to detail and always look for the best way of doing things.
•  You're happy to travel regularly to supplier factories across China. What You'll Do
You'll join our Sourcing team within Operations, working hand in hand with our UK-based Sourcing Managers, our supplier factories and the teams across Papier who rely on accurate product data.

•  You'll set up and manage SKUs and POs - creating new products in our internal sheets and Netsuite, raising orders, amending existing POs (quantities, dates, pricing) and keeping our PO tracker and Master accurate.
•  You'll book and manage inspections - arranging pre-shipment and in-line inspections with factories and inspection agencies, keeping inspection workbooks up to date and flagging any failures or delays to the Sourcing Manager straight away.
•  You'll keep samples moving - chasing suppliers for development and production samples against critical path deadlines, and helping produce, organise and distribute samples for our online and wholesale teams.
•  You'll keep our product data accurate - gathering product information from suppliers, maintaining our Product Master and Notion, and getting the right data to other teams when they need it.
•  You'll support our compliance work - collecting EUDR data points and validating material declarations from suppliers and working with our Design team on barcodes and carton labels, then checking suppliers get them right.
•  You'll be our on-the-ground contact for factories - supporting new supplier onboarding (documentation and compliance checks), sending sample feedback, taking notes in supplier meetings and escalating issues to the Sourcing Manager when needed.
•  You'll keep projects on track - updating our Monday.com boards to track sourcing milestones and the critical path, responding to team requests during UK/China overlap hours and lending a hand wherever the Sourcing team needs it. Life at Papier
🌴 Annual leave package
✨ A weekly wellness hour to log off & do whatever restores you
✏️ Personal stationery allowance every year
🛍️ 40% staff discount (and 20% for friends & family)
🌱 2 paid days a year to volunteer for a cause you care about
💚 Access to mental wellbeing resources and support 
🫶 An inclusive, friendly team who'll make you feel welcome from day one!

Joining our team
Your experience matters to us, but it’s not the whole story. If this role excites you and feels like the right fit, even if you don’t tick every bullet point, we’d still love to hear from you - after all, we believe in the power of a blank page!