SIS Schedules and Grades Coordinator (Immediate Opening)

SIS Schedules and Grades Coordinator​

Role Mission: 

​​As the SIS (Student Information System) Schedules and Grades Coordinator, you will serve as the compliance expert for implementation of the grading policy and be responsible for ensuring accuracy of student schedules and rosters for College Prep campuses across the district. The  SIS Schedules and Grades Coordinator supports the Director of SIS Operations - Academic Systems who serves as the compliance expert for implementation of the grading policy, accuracy of student schedules and rosters, auditing of course catalogs, student grades, progress reports, transcripts and report cards within the scope of Student Information Systems for the four States:  Texas, Louisiana, Florida and Ohio Schools.  In addition, you will drive quality within your team’s efforts to ensure regulatory, statutory, and contractual compliance in these areas.  ​ 

Supervisory Responsibilities: 

​​None​ 

Location: 

​​This is a full-time remote position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.​  

Travel Expectations:      

​​Up to 25%​ 

What You’ll Do – Accountabilities 

Essential Duties: 

• ​​Ensures the accuracy and compliance of student schedules, grades, transcripts, report cards, and course records by developing processes, conducting audits, monitoring data quality, and providing guidance to campuses across all supported states.​  

• ​​Drives Beginning-of-Year readiness by overseeing course catalogs, master schedules, student schedules, rosters, and gradebooks to ensure campuses are prepared prior to the first day of school.​ 

• ​​Develops and delivers training, resources, and ongoing support for Registrars and campus staff to strengthen implementation of grading policies, scheduling processes, transcript management, and data accuracy practices.​ 

• ​​Partners with school leaders, college counseling teams, and campus staff to support master schedule development, resolve complex scheduling and transcript issues, and ensure compliance with state and local requirements.​ 

• ​​Promotes high levels of customer service and operational excellence by responding to escalated support requests, collaborating with internal and external stakeholders to resolve SIS-related issues, and leveraging data analysis to identify root causes and implement sustainable solutions.​ 

Additional Duties and Responsibilities: 

• ​​Experience with student information systems (PowerSchool, Focus, TREx, and various other state databases) 
• Experience with TX high school transcripts strongly preferred 
• Knowledge of K-12 student schedules, grades, and courses 
• Proficient of Microsoft Office applications, especially Excel 
• Experience conducting research and understanding of data-based principals and data analysis 
• Efficient and effective in managing multiple and meeting deadlines simultaneously 
• Excellent organizational and project management skills 
• Ability to collaborate and communicate effectively (verbally and in writing) 
• Ability to multitask and troubleshoot 
• Ability to work collaboratively with other staff members in the district and with staff in other districts​ 

Knowledge and Skills – Competencies 

• Make Strategic Decisions: 

​​This team member uses data, feedback, and insights to inform thoughtful decision-making, while considering the impact on their direct reports and team. They communicate decisions with clear rationale and begin to connect their choices to broader team objectives.​  

• Manage Work and Teams: 

​​This team member ensures their direct reports have clear, measurable goals with defined benchmarks and success criteria. They actively monitor progress, intervening as needed to keep work on track, while balancing leadership responsibilities with their own individual contributions through effective scheduling.​ 

• Grow Self and Others: 

​​This team member regularly offers affirming and adjusting feedback, maintaining a positive balance that reinforces growth and motivation. They provide transparent, candid performance insights and offer consistent coaching and development aligned with individual goals, supporting both direct reports and cross-functional partners.​ 

• Build a Culture of Trust:   

​​This team member proactively builds strong personal and professional relationships with individual stakeholders and regularly seeks feedback to improve their work experience. They create a supportive environment where others feel safe to take risks and learn from mistakes without fear of retribution.​ 

• Communicate Deliberately:  

​​This team member communicates thoughtfully by anticipating potential misunderstandings and providing necessary context to ensure clarity. They leverage structured communication channels to address challenges, ask meaningful questions, and guide conversations toward solutions, while actively listening to the concerns of others.​ 

Additional Skills: 

Required Education and Experience: 

​​Education: Associate’s degree 
Experience in K-12 education administration 

• A minimum of five years in student information systems or similar role with a record of results 
  ​​ 

Preferred Education and Experience:  

​​Education: Bachelor’s degree preferred 
Experience in K-12 education administration​​ 

• A minimum of five years in student information systems or similar role with a record of results 

Physical Requirements: 

• The ability to move safely over uneven terrain or in confined spaces 
• The ability to travel and to work in front of the computer for long period of times​ 

What We Offer: 
Compensation & Benefits: 

Salaries for people entering this role typically fall between $25.77/hr and $32.23/hr, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment. 

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/. 

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable. 

Application process:  

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible. 

Learn more about IDEA  

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values