Senior Payroll Administrator

Position Overview

Power your future with Qualus in our Human Resource department as a Senior Payroll Administrator. As a Senior Payroll Administrator you will be responsible for the day-to-day operations of the payroll function. Uses UKG Pro platform for timely and accurate end to end processing of multi-state payrolls, accounting support, generating reports and other related responsibilities. This role partners with HR, accounting, and business unit contacts to ensure transactions are properly processed and reflected in the general ledger.

Responsibilities

• Utilizes UKG Pro platform to process multi-country payroll accurately and in compliance with local legislation, tax regulations, and employment laws.
• Processes hourly and salary payroll per established guidelines, ensuring compliance with all federal, state, local governmental regulations, and company policy.
• Collects, audits and inputs time and attendance data from the proprietary system.
• Responds to employee and management inquiries regarding the calculation of pay.
• Ensures deduction withholding calculations, direct deposit, tax changes and employee requests are accurate.
• Maintains, processes, and responds to garnishments and income assignments, and related regulatory reports.
• Generates ad hoc payroll reports using UKG standard reports and Business Intelligence for responding to data requests.
• Reviews and processes UKG workflow job and salary changes. Audits and reviews information for completeness and accuracy.
• Collaborates with internal stakeholders to gather and validate payroll data, ensuring accuracy and completeness.
• Conducts audits and quality assurance checks on payroll inputs and outputs to maintain data integrity.
• Prepares UKG payroll reports, including tax filings, reconciliations, and general ledger entries.
• Responsible for resolving payroll-related queries and escalations from clients and internal teams.
• Ensures 401(k) automated data files are uploaded and accurate. Reconciles 401(k) contributions and loans. Maintains 401(k) reports for year-end testing.
• Stays updated on changes in US & Canadian payroll regulations and communicates relevant updates to the team and clients.
• Identifies process improvement opportunities and contributes to the development and implementation of payroll best practices.
• Maintains confidential employee data and ensures compliance with data protection regulations, and payroll records in accordance with retention policy.
• Develop and document payroll procedures and recommends improvements to achieve greater accuracy and efficiency.
• Assists with UKG Pro updates, programming and updating business rules, and transitioning new divisions onto the UKG platform.

Minimum Qualifications

• 5+ years of experience payroll processing.
• UKG Pro experience preferred.
• Associate’s degree in business, finance or accounting or equivalent experience.
• Knowledge of payroll, payroll tax and human resources procedures.
• Experienced in financial or operational reconciliations.
• Advanced working knowledge of Microsoft Office tools. Advanced Excel skills to analyze and balance payroll detail.
• Ability to organize and prioritize work and manage customer expectations.
• Able to work autonomously.

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Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

EEO

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

We are committed to a secure and transparent hiring process. We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.