Senior Executive Assistant, Search Operations - Process Improvement (Remote)
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AI Summary
The role focuses on strengthening operational rhythm and client responsiveness through inbox triage, calendar management, and process improvements. Key duties include coordinating interviews, maintaining confidential records, and preparing executive briefing materials.
This is a position within Haldren and not with one of its clients.
This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.
Key Responsibilities
• Own inbox triage and stakeholder communication to protect executive focus time
• Support process improvements for scheduling, document control, and executive workflows
• Coordinate candidate and client interviews with discretion and precision
• Maintain meeting cadence and ensure decisions and next steps are documented
• Maintain confidential records, contracts, and correspondence in shared systems
• Prepare agendas, briefing packs, and follow-up notes with clear action tracking
• Manage complex calendars, meeting logistics, and travel coordination (as needed)
Requirements
• 5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment
• Advanced calendar management and executive-level coordination capability
• Proficiency with office productivity tools and executive document formatting standards
• Strong written and verbal communication skills in a professional services environment
• High attention to detail, with consistent follow-through on deadlines and stakeholder expectations
• Comfort working with confidential information and applying sound judgement
• Ability to work effectively in a remote environment with disciplined time management
Benefits
• Salary range: 460,000 - 600,000
• Remote work arrangement (South Africa)
• Opportunities for professional growth
• Flat management structure with direct access to decision-makers.
• Open communication environment.
• Full medical coverage.
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.
To learn more about the firm and about our candidate services - please visit
US Recruitment Agency, Executive Search & Talent Solutions
US Recruitment Agency, Executive Search & Talent Solutions
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