Senior Executive Assistant | Full time | Remote | PH Based

What to Expect

• Salary & Compensation: $1,200 USD per month + HMO health benefits.

• Hours: Full-Time (40 hours per week).

• Schedule: US Graveyard Shift (night shift in PH to align with US business hours).

• Working Style: High autonomy, high trust. You will be provided clear SOPs and brand guidelines, then expected to take full ownership and run with them independently.

About the Role

This isn't a "manage the calendar and answer emails" kind of role. This is a high-trust, high-ownership position sitting right at the operational center of two growing brands: a coaching platform and a health/wellness business.

You will work directly with the founder with one primary objective: by Day 90, leadership is completely out of the inbox and off social channels because you have taken full operational control. If you thrive on autonomy, love building operational structure, and want to be the critical engine behind a fast-scaling business, this role was made for you.

What You'll Be Doing

• Complete Inbox & Calendar Ownership: Fully own and manage the founder’s primary email. Triage, respond, organize, and prioritize incoming messages so zero items fall through the cracks, seamlessly coordinating calendar scheduling from inbox flow.

• Social Media Management: Execute social media deployment across both brands—handling content scheduling, posting, and basic short-form video editing (Reels via the Edits app). (YouTube is out of scope; all other channels are yours to manage).

• In-App Community Engagement: Three days a week (Mon/Wed/Fri), log into the in-app health community to engage on the founder's behalf, adhering strictly to established SOPs to match the established voice, tone, and language.

• AI Agent Maintenance: Maintain, tune, and modify the existing suite of pre-built AI agents as content and operational needs evolve.

• Branded Content Creation: Design carousels and visual assets using Canva, adhering strictly to existing brand guides.

• Trend & Content Research: Research trending short-form content and YouTube topics to inform the content calendar and keep both brands timely and relevant.

• Testimonial Harvesting: Proactively identify, collect, and organize client testimonials across both brands.

• GoHighLevel & Agency Reporting: Manage backend admin inside GoHighLevel (GHL), pulling and formatting regular performance reports for the external ads agency.

• Cross-Functional Alignment: Act as the operational bridge between the Founder, CEO, and Ads Agency—maintaining clear, proactive communication and follow-through.

What We're Looking For (Non-Negotiables)

• 2–5 Years Relevant Experience: Proven background in an Executive Assistant, Operations, or Social Media Management role.

• Exceptional English Fluency: Top-tier written and verbal English skills, capable of seamlessly adopting an executive's voice and tone.

• Coaching / Health / Wellness Background: Direct experience or genuine familiarity within the health, wellness, or coaching industries.

• Core Tech Stack Proficiency: Hands-on experience with GoHighLevel (GHL), Canva, social scheduling platforms, and basic video editing software (Edits app).

• AI Adaptation Skills: High comfort level working with AI tools and updating pre-established systems independently.

• High-Ownership Mindset: Proactive, self-directed, and reliable. You anticipate needs, solve bottlenecks independently, and take full pride in your outcomes without needing to be chased.