Senior AR & AP Associate
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AI Summary
Schellman is a Top 50 CPA firm and a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications. Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services. We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO. Our specialty and expertise remain in providing best in class Cybersecurity and IT Audits and Attestations. Our culture, approach with clients, and dedication to our values has led us to consistently be a Great Places to Work certified company and rated as a Best Firms to Work For by Accounting Today and a Glassdoor Best Places to Work. We deeply appreciate our employees, as shown by our first core value – People Come First. This is demonstrated in our culture, benefits, and how we handle business. Come see what makes Schellman special!
This role is primarily responsible for Accounts Payable, Travel and Expense, and Accounts Receivable processes, while also supporting daily accounting operations and month-end close procedures. This position
provides functional support to all departments within the Company and is expected to operate with a high degree of independence, taking ownership of assigned workstreams, driving process improvements, and supporting
audit and project needs as they arise. This position reports to the AR, AP & Cash Manager.
This is a Remote based role, but candidate is required to be located in the US Central Time Zone or Eastern Time Zone.
Essential Functions:
Manage the AP inbox daily; review and approve supplier invoices, ensuring proper coding, appropriate approvals routing, and accurate supplier record maintenance
Assist with purchase card (p-card) activity and related journal entries, ensuring proper coding and policy compliance
Assist with Travel and Expense (T&E) activity; review submissions for proper coding and adherence to policy
Process cash entries and prepare bank reconciliations
Process customer cash payments and accurately post to customer accounts
Perform quality assurance activities to review the accuracy and ensure timely distribution of customer invoices
Process customer invoices into third-party billing portals (e.g., Coupa, Ariba, etc.)
Assist with customer cash applications
Serve as a backup for various accounting functions as needed to ensure continuity of operations
Respond in a timely manner to all forms of inquiries from internal and external customers or suppliers
Resolve issues arising from actions or events involving administrative functions
Support financial audit activities by gathering and organizing supporting documentation and liaising with auditors as needed
Maintain, update, and improve process flow documentation and policies and procedures supporting the assigned areas
Identify inefficiencies and drive process improvement and automation initiatives; document workflows, evaluate controls, and leverage technology to reduce manual effort and drive sustainable change
Assist with month-end close procedures, ensuring all assigned tasks are completed accurately and on time
Assist with other duties and special projects as assigned
Knowledge, Skills, and Abilities:
Understanding of best practices for accounts receivable, accounts payable, travel and expenses, U.S. GAAP, general ledger, and account reconciliations
Judgment to plan, prioritize, and accomplish goals; ability to think ahead and be proactive
Able to manage multiple concurrent projects; meets commitments, works independently, accepts accountability, handles change, sets personal standards, and stays focused under pressure
Communicates effectively both verbally and in writing; creates accurate and punctual reports, delivers presentations, shares information and ideas with others, and has good listening skills
Tackles problems and takes independent action; seeks out new responsibilities, acts on opportunities, generates new ideas, and practices self-development
Deals with others in a straightforward and honest manner; is accountable for actions, supports Company values, and conveys both good news and bad
Meets all team and individual deadlines and responsibilities, listens to others and values options, helps meet goals and promotes a team atmosphere
Ability to adapt approach to the situation, work through conflicts, gain trust, and persuasively influence outcomes
Ability to solve problems, take ownership of workstream tasks, and deliver results
Maintains extreme confidentiality, both internally and externally, with all matters
Seeks to understand problems thoroughly before implementing solutions; asks questions to clarify requirements when ambiguities are present; adapts to new environments and changing requirements; pivots quickly as needed
When coached, responds to need and seeks information from other sources; shows commitment and dedication to shrink the learning curve
Demonstrated ability to identify inefficiencies and implement process improvements and automation; able to document workflows, evaluate controls, leverage technology to reduce manual effort, and drive sustainable change across accounting operations
Experience supporting internal and/or external audit processes; familiar with audit request management, documentation standards, and working effectively with auditors
Flexibility to work overtime during busy periods such as month-end, quarter-end, year-end close, and during audits
Must be able to participate in virtual meetings with audio and video capability; accommodations available upon request.
Comfortable working with dual monitors; experience with a dual monitor setup preferred. Equipment can be provided for qualified candidates.
Ability to travel to Tampa Headquarters and other meeting locations occasionally
Education, Work Experience and Certifications
Bachelor’s degree in Accounting, Finance, Business Management, or other relevant subject area, OR equivalent years of experience directly related to the duties and responsibilities specified
3 or more years of direct experience related to the duties and responsibilities specified
Advanced proficiency with Microsoft Excel required
Workday Financials experience strongly preferred
Experience with a professional services organization a plus
Experience with private equity backed organization a plus
Experience with a middle market organization preferred
Experience with third-party billing portals (e.g., Ariba, Coupa) a plus
Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process.
At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings. Service Delivery team members will also be required to travel based on business and client needs.
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