Sample Chaser & Planning Advisor

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Job Title: Sample Chaser & Planning Advisor

Location: Poland (Remote Working)

Job Type: Full-time, Permanent, 40 hrs p/w.

Compensation: 84,000 - 90,000 PLN + Bonus + Benefits

The advertised salary range reflects the level, scope and responsibilities of the role. Starting salary within that range will be determined based on experience, skills, market considerations and alignment with internal equity principles.

*Please note: BSI are unable to provide visa sponsorship for this vacancy*

Job Overview:

As BSI celebrates 125 years of shaping standards, building trust and enabling safer products worldwide, this is an exciting opportunity to join a global organisation with an unrivalled legacy in quality, certification and assurance.

As one of BSI’s Sample Chaser & Planning Advisors, you will play a vital role in supporting clients and internal testing teams, ensuring samples and technical documentation are received, managed and distributed efficiently to the appropriate laboratories. Your work will directly contribute to ensuring products tested and certified by BSI remain compliant, current and aligned with their required testing cycles, helping protect consumers, businesses and markets around the world.

You will also operate as part of BSI’s global planning and engagement team, which sits at the heart of the worldwide delivery of our Product Certification portfolio. Working cross-functionally across multiple departments, you will help deliver a first-class client experience by proactively planning, coordinating and booking assessments for both new and existing clients.

This is a diverse and dynamic role, combining operational coordination with client engagement, requiring strong multitasking ability, excellent organisational skills and a high level of attention to detail.

The position offers remote working from Poland, with working hours between 8am – 5pm.

Key Responsibilities:

• To understand the requirements and needs of the customer regarding their samples

• To be able to effectively manage the chase of the sample due dates and liaise with customer and labs to arrange expected delivery dates

• To ensue regular communication is kept between the sample chaser and the sales team for any new business that comes through

• To handle all calls (inbound and outbound) in an effective manner to ensure that the BSI “Tone of Voice” and quality guidelines are always maintained

• To ensure that all associated administrative tasks associated within the testing process are processed in a timely and accurate manner

• To take ownership for problem resolution where expressions of dissatisfaction are highlighted, ensuring prompt action is taken, escalating to appropriate managers- (Lab managers/ scheme managers)

• Build strong and effective relationships with our global Sales, Laboratory and Certification teams, to ensure on-boarding of new clients is smooth and effective, linking in all relevant stakeholders to deliver a seamless client experience

• Work across Product Certifications Delivery teams, ensuring that we are delivering the client programme, regardless of location. Ensuring we plan Hybrid audits (where appropriate) to minimise our carbon footprint and better support our clients

• To identify resource solutions for all un-booked Assessments within a designated territory and book with clients utilising all available planning tools, providing short and long term planning solutions, ensuring monthly delivery and relevant KPI targets are met

• Take ownership of availability for specific external delivery teams and work with our global delivery teams to utilise all diary availability

• Negotiating with customers in relation to diary moves to minimise the number of changes necessary whilst implementing policy where required to ensure that any cancellation charge is correctly applied, with prompt rebooking of the affected job(s)

• Manage individual workflows/Client programmes, to ensure none become out of date and place our client certificates at risk

• Identify opportunities to grow the business through communicating relevant products and services to our clients, leveraging BSIs entire portfolio

• To ensure that all associated administrative tasks associated with visit booking are processed in a timely and accurate manner, in line with written quality guidelines

• To take ownership for problem resolution where expressions of dissatisfaction are highlighted and ensure a prompt resolution and response to customers to prevent escalation into complaint, highlighting instances to line management, particularly where individual limits of authority may be exceeded

Required Skills & Experience:

• Previous experience gained within a customer facing role that involves planning, scheduling, administration and problem solving across a wider business operation

• Good level of IT proficiency including MS Office and bespoke systems

• Confidence when communicating to client

• Confident when making outbound calls

• Experience of delivering customer services

• Experience of handling client calls and emails 

• Able to demonstrate “persuading & negotiating” skills 

• Organisational and time-management skills 

• Ability to communicate and collaborate with stakeholders/varied team across the business 

• Attention to detail 

• Proactive problem solver 

• Able to work under own initiative and as part of a larger team

• Passion for providing excellent client service 

BSI offers a competitive total reward package, an independent and varied job in an international environment, flexible working hours, ongoing training, and development with the inclusion of excellent benefits and our bonus scheme.

D&I Policy

BSI is committed to ensuring the diversity of our workforce reflects that of our clients and the communities in which we operate. Our goal is to create a sense of belonging for all employees by providing opportunities to develop, grow, and engage with our global organization all while having fun doing great work. BSI is a community where everyone can thrive.

If you require any reasonable accommodations to be made on account of a disability or impairment throughout out our recruiting process, please inform your Talent Acquisition Partner.

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About Us

BSI is a business improvement and standards company and for over a century BSI has been recognized for having a positive impact on organizations and society, building trust and enhancing lives.
 
Today BSI partners with more than 77,500 clients in 195 countries and engages with a 15,000 strong global community of experts, industry and consumer groups, organizations and governments.
Utilizing its extensive expertise in key industry sectors - including automotive, aerospace, built environment, food and retail, and healthcare - BSI delivers on its purpose by helping its clients fulfil theirs.
Living by our core values of Client-Centricity, Agility, and Collaboration, BSI provides organizations with the confidence to grow by partnering with them to tackle society’s critical issues – from climate change to building trust in digital transformation and everything in between - to accelerate progress towards a better society and a sustainable world.

BSI is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace.